Office Administrator & Finance (Replacement for maternity leave)

mavens (formerly Storemaven) is a data technology company that aims to empower people with the tools, skills, and confidence they need to understand the world at their fingertips. Our goal is to tackle all the complex and unsolved areas of mobile publishing with innovative tools, accessible data, and scalable processes.

We’re a group of authentic, curious, intelligent, and playful problem-solvers who enjoy succeeding together. Founded in 2015 and operating as a bootstrap startup for seven years, mavens (previously Storemaven) was acquired in 2022 by mega mobile publisher Zynga/TakeTwo Inc to bring our maveness to the next level.

We are seeking a highly motivated, detail-oriented, thorough, and reliable Administration and Finance Assistant to support the mavens site for a temporary position as a maternity leave replacement. You are highly organized, a self-starter and possess a proactive & professional attitude. Possessing the drive to do what it takes to get the job done will make you an outstanding team member to the mavens family.

The Administration and Finance Assistant must be thorough and responsible and enjoy working in a fast-paced environment. The ideal individual will have the ability to exercise good judgment, have great organizational skills, enjoy working with numbers, and not be afraid of bureaucracy and problem-solving.

Responsibilities:

• Manage payroll processing and ensure timely payments.
• Monitor and manage cash flow to ensure sufficient liquidity.
• Oversee office operations and administrative functions.
• Maintain accurate and organized records of financial and administrative activities.
• Manage relationships with vendors and service providers.
• Manage monthly payment process, including invoice collection, and tax payment.
• Address employee queries related to benefits and payroll.
• Collect and verify employee timesheets and attendance records.
• Calculate salaries, wages, bonuses, and deductions accurately.
• Enter financial data into the company’s accounting system.
• Assist the finance team with other administrative tasks as needed.
• Provide support during audits and financial reviews.
  
  

• Experience working as an office manager / administration / finance / working with vendors.
• Basic understanding of financial and accounting principles.
• Proficiency in Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Must possess a high standard of ethics and confidentiality to handle sensitive information
• Demonstrated ability to multi-task with a positive attitude and a calm composure
• Outstanding interpersonal skills, excellent communication and time management skills; proven ability to meet deadlines.
• Highly productive, able to work effectively on a variety of projects simultaneously. Prioritization is key.
• Self-starter & possess a positive outlook with no task is too small attitude and desire to be in a dynamic, ambitious environment
• Ability to work quickly and effectively in a highly collaborative team environment.