Administrative Manager

Who we are?

Exelerate is an exciting, innovative start-up company that assists people's lives every day. Our traffic management and control software solutions provide cities and metropolitans with optimization, sophisticated algorithms, and many tools which reduce congestion, reduce carbon footprint and provide a better wellbeing to city residents https://exelerate.com/.

Position Description:

Play a significant part in management of Exelerate day-to-day. The prime tasks will include: (1) Manage the schedule of all of Exelerate's senior management. (2) Responsibility for daily review of company tasks and to-do lists including continuous follow-ups with internal and external clients (3) Management of day-to-day office needs (4) Assisting other departments with logistics and operation such international travel, exhibitions, procurement. (5) Responsible for continuous follow-up for the company's customer and supplier debts.

The position is a replacement for maternity leave.

Main tasks:

• The CEO's right-hand person. Management of the daily schedule, preparing meetings and visits abroad.
• Day-to-day: Responsible for the daily management of the company including schedule management of the company's executives, ordering office supplies, provisions and general needs.
• Participating and providing a summary of all management and technical meetings. Continuous control and follow-up on the execution of the meeting's tasks. Reporting gaps to the CEO.
• Managing the company's tasks via Monday. 
• Assistance to the Business Development department with visits abroad, exhibition organization, management of the company's digital assets, department budget.
• Tracking the company owed payments to suppliers and debt owed by customers.
• Assistance with recruitment of new employees.
• Assistance and organization of company events and company "vibe".

Position requirements:

• Experience in administration/operation positions for a minimum of 3 years.
• Student or 1^st degree.
• Very high organizational skills. Multi-tasker. Multi-discipline.
• A reliable and confidential person. Will and ability to make demands to management.
• Curiosity. Interest to get involved and learn new tasks. "go-get" attitude.
• Fluent in English, both writing and versing.
• Proficient in EXCEL, OUTLOOK, PP, WORD

Advantages:

• Experience with tenders in Israel and/or abroad.

Disclaimer:

At Exelerate, we're proud to be an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. We do not discriminate based on race, color, religion, sex, age, disability, or any other characteristic. Our hiring decisions are based on merit and business needs. We encourage all qualified candidates to apply and look forward to building a diverse and inclusive team.