Administrator

Company Description

Warmy.io - Email channel is a company that specializes in providing an email deliverability service. Our email warm up tool, Warmy, is designed to automatically warm up emails, increase email deliverability, and improve domain reputation. We differentiate ourselves by offering email heating in over 30 languages, providing email archiving services, and offering a dashboard for email marketing agencies. With excellent tech support, we strive to help companies increase their sales and profit through improved email deliverability.

The Administrative Assistant to the CEO provides high-level administrative support to the Chief Executive Officer (CEO), ensuring efficient operation of the executive office. The ideal candidate will be a proactive, detail-oriented professional with excellent communication and organizational skills, capable of handling a wide range of administrative and executive support-related tasks.

• Executive Support: Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO. Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Communication Management: Screen and prioritize phone calls, emails, and other correspondence. Draft, proofread, and edit emails, reports, and other documents.
• Meeting Coordination: Organize and coordinate executive meetings and events, including preparing agendas, taking minutes, and following up on action items. Ensure all necessary materials and resources are available.
• Document Management: Prepare and manage confidential documents, reports, and presentations. Maintain an organized filing system for easy retrieval of information.
• Travel Arrangements: Plan and coordinate complex travel itineraries, accommodations, and logistics for the CEO. Ensure timely and accurate submission of travel expenses and reimbursements.
• Project Assistance: Assist in the planning and execution of special projects and initiatives as directed by the CEO. Conduct research, compile data, and prepare reports as needed.
• Relationship Building: Build and maintain positive relationships with internal and external stakeholders, including board members, clients, partners, and staff.
• Office Management: Oversee the general office administration tasks, ensuring a well-organized and professional environment. Handle miscellaneous administrative tasks as required.

• Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of 3-5 years of experience in an administrative role, preferably supporting senior executives.
• Skills:
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Discretion and confidentiality in handling sensitive information.
• Excellent interpersonal skills and the ability to build professional relationships.

• Proactive: Able to anticipate the needs of the CEO and act accordingly.
• Detail-oriented: Meticulous attention to detail and accuracy.
• Adaptable: Flexibility to handle changing priorities and diverse responsibilities.
• Problem-Solver: Strong problem-solving skills with a resourceful approach to tasks.
• Professionalism: Maintains a high level of professionalism and discretion at all times.

• Competitive salary and benefits package.
• Opportunity for professional growth and development.
• A dynamic and supportive work environment.