Executive Admin for DI Department

Seeking an ambitious Executive Admin for our DI Department.

This role is critical in supporting departmental efficiency through administrative tasks like scheduling, correspondence, and data management. The ideal candidate should be detail-oriented, organized, and possess strong administrative skills. Additional qualities include adaptability, teamwork, and the ability to thrive in a fast-paced environment.

What will your job look like?

• Manage the division manager's calendar, including scheduling appointments, coordinating travel arrangements, and responding to meeting requests.
• Coordinate meetings with multiple participants within the division, ensuring efficient logistics and communication.
• Handle administrative tasks such as opening Purchase Requests (PR), Purchase Orders (PO), and Goods Receipts (MIGO).
• Office Management: Maintain office supplies inventory and place orders as needed.
• Coordinate with facilities management room allocation, office repairs, maintenance, and other facilities-related issues.
• Assist in organizing departmental events, workshops, offsites, and training sessions.
• Support employee special events and order needed items per event– birthdays, sick leave, etc.
• Manage subcontractor onboarding and data management.
• Assist in the execution of special department projects and initiatives.
• Communicate important divisional events and updates to team members through email circulation
• Actively take note of action items and think critically, collaborating with staff to achieve optimal outcomes.
  
  

• Bachelor's degree in business administration or related field.
• Experience in an administrative role is a must.
• High level of written and verbal communication skills (Hebrew & English).
• Strong computer skills with proficiency in Outlook, Excel, and PowerPoint.
• Proficiency in English (speaking, reading, and writing).
• Ability to work full-time and willingness to work flexible hours as needed.
• Highly organized, detail-oriented, and discreet.
• Strong problem-solving skills and ability to work independently.
• Skilled in managing meetings and AIs.
• Proactive approach in tasks.
• Strong initiative and drive for productivity.