Office Manager

We are seeking a highly organized and detail-oriented Personal Assistant & Office Admin. In this role, you will provide essential administrative and organizational support, ensuring the smooth running of daily operations. You will play a crucial role in managing calendars, coordinating appointments, and assisting with various office tasks to optimize productivity and efficiency.

1 year of experience in an office manager role or similar role is required.

Responsibilities

• Administrative Support: Manage and maintain executives' calendars, schedule appointments, and coordinate meetings to ensure efficient time management.
• Communication Management: Handle incoming and outgoing communications, including phone calls, emails, and written correspondence. Prepare documents, presentations, and reports as needed.
• Office Operations: Oversee day-to-day office operations, including managing office supplies, equipment maintenance, and ensuring a clean and organized work environment. Meeting Coordination: Coordinate and organize meetings and interviews, including preparing agendas, booking venues, arranging equipment etc.
• Finance Responsibilities: Track expenses, manage budgets, handle invoicing, maintain financial records, and coordinate vendor interactions.
• Legal Responsibilities: Review contracts, ensure legal compliance, organize records, support legal processes, communicate with legal advisors and manage contract administration."
• Act as a point of contact and maintain effective relationships with clients, colleagues, and other stakeholders.

Requirements:

• Communication Skills: Excellent written and verbal English and Hebrew communication skills to effectively interact with executives, colleagues, clients, and stakeholders.
• Organizational Skills: Strong organizational and time management skills to handle multiple tasks, prioritize effectively, and meet deadlines.
• Attention to Detail: Meticulous attention to detail to ensure accuracy in managing documents, scheduling, and handling confidential information.
• Technology Skills: Proficiency in using office software such as word processing, spreadsheet, and presentation tools. Familiarity with online collaboration tools is beneficial.
• Discretion and Confidentiality: Ability to maintain strict confidentiality and handle sensitive information with utmost discretion.
• Adaptability and Flexibility: Ability to adapt to changing priorities, handle unexpected situations, and work well under pressure.
• Professionalism: Demonstrate professionalism, a strong work ethic, and a positive attitude when representing the executives and the organization.