Office Administrator and Executive Assistant

We’re looking for a highly motivated and organized Executive Assistant to join our team (Remote job)

SAGE Marketing is all about empowering B2B Tech companies’ global expansion. We do this by providing global marketing and brand management (CMO as a service) to some of the most amazing Tech companies and unicorns and making a real impact on their business.

Being a SAGER means being part of a dynamic and vibrant team. It’s about thinking big while tending to the smallest details. We’re original, relentless, and dedicated to driving our clients’ business success.

✅ Very flexible working hours - Hybrid

✅ A great supportive and friendly team of marketing professionals

Summary:

Providing comprehensive administrative and financial support. This role encompasses managing financial transactions, coordinating daily activities, assisting clients and suppliers, and overseeing internal and external communication processes.

Responsibilities:

• Manage and track incoming and outgoing finances, including invoicing and reconciliation with the bank.
• Handle accounts receivable and supplier payments.
• Provide administrative and financial support to clients, including onboarding new clients and maintaining relationships with existing clients.
• Coordinate and manage schedules and prioritize meetings based on business and personal needs.
• Direct communication with suppliers and clients.
• Manage internal bureaucracy, including supporting the team, profit and loss reporting, and coordinating events and team meetings.
• Manage and execute internal and external communication, including troubleshooting and resolving issues.
• Be the point of contact for internal and external interfaces.
• Play a role in ensuring a smooth day-to-day flow of communications with relevant stakeholders, and with our team and vendors.
• Anticipate and address potential issues and challenges, and proactively seek solutions to address them.
• First point of contact for employees, clients, and subcontractors
• Providing active support to the CEO and the team in all organizational and administrative tasks

Qualifications:

• Fast learner who loves people and with a "can-do" attitude.
• Flexible and takes on challenges with passion.
• Fluent in both English and Hebrew – Must
• You have a sense of ownership and can take projects E2E
• Independent with a proactive approach, detailed oriented and great coordination capabilities
• Proven experience in administrative and financial roles.
• Proficiency in financial management software and MS Office Suite.
• Excellent communication and interpersonal skills.
• Strong organizational and dynamic multi-tasker with a desire to learn.
• Ability to work under pressure and meet deadlines.
• Attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism.

Preferred Skills:

• Experience in customer service or client relations.
• Familiarity with project management tools and software.
• Ability to adapt to changing priorities and work in a fast-paced environment.