Executive Assistant

InZiv was founded in 2018 to address the critical quality assurance needs facing today’s most advanced display manufacturers, by developing highly specialized inspection equipment using proprietary nanoscale optics and metrology. The company’s portfolio extends to microLED, QLED and OLED technologies with the goal of providing state of the art tools for improving the manufacturing process, lowering production costs, and enabling greater access to the use of these displays by all consumers.

We are growing (!) and seeking a highly motivated and organized Executive Assistant to provide comprehensive support to the CEO and VP of Product. In this dynamic role, you will ensure that the executives’ schedules run smoothly and efficiently, manage basic financial bookkeeping for the executives and interface with the bookkeeping department, and handle a variety of administrative, logistical, and strategic tasks.

Responsibilities:

·Calendar management: Manage the CEO's calendar, scheduling meetings, external communications, and all travel related matters.

·Travel coordination: Organize and manage all aspects of the CEO's travel, including booking flights, hotels, and ground transportation. Prepare detailed itineraries, handle expense reports, and ensure the CEO has everything he needs for a successful trip.

·Bookkeeping administration:

- Manage basic bookkeeping and work closely with the bookkeeping department to manage invoices and receipts from suppliers and vendors.

-Assist with the administration of the CEO's and VP Product’s financial documents, such as expense reports and reimbursements. Maintain accurate and organized records.

·Administrative support:

-Handle a variety of administrative tasks and take ownership of special projects assigned by the CEO, the VP of Product, and the Chief of Staff.

-Support the Office Manager in certain daily office functions and responsibilities, e.g., hosting visitors, and office logistics as needed.

Requirements:

·Bachelor's degree in a relevant field.

·Minimum 3 years of experience as an Executive Assistant or similar role.

·Proven ability to manage multiple tasks simultaneously and prioritize effectively in a fast-paced environment.

·Strong attention to detail and a proactive approach to problem-solving.

·Excellent interpersonal and communication skills, balancing professionalism and warmth.

·Skilled at combining an energetic can-do approach with unwavering calm and patience.

· Ability to adapt to changing priorities.

·High proficiency in English and Hebrew (verbal and written).

·Familiarity with calendar management and travel booking.

·Proficiency with MS Outlook, Teams, Excel, Power Point, Word

·Discretion and the utmost respect for confidentiality.