Haifa-Nazareth EPC Admin/Assistant

Req ID: [[451464]]

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

Accountabilities & Authorities

Key accountabilities:

• Managing and recording annual leave of Project team
• Liaising with project team on a regular basis to obtain various information for the PM
• Compiling reports for Project reviews
• Arranging meetings – including room bookings, equipment, refreshments, etc
• Customer liaison – build up relationships with the customers at all levels and become a reliable
• point of contact for them
• Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
• Travel arrangements – flights/hotel bookings -visa
• Manage expenses sheets in the e-tools
• Diary management
• Email management: where appropriate responding on Operations Director’s behalf / fielding telephone calls
• Prepare agendas for the meetings, write minutes
• Provide support in making PowerPoint presentations
• Manage DA and follow payment of invoices
• Provide the necessary support to new comers in the team
  
  

• Trustworthy / Confidential / Discretion
• Sense of urgency
• Autonomy, good sense of initiative and ability to anticipate and solve issues
• Quality rather than quantity service
• Reactivity
• Good relationship and communication skills
• Team-spirit and customer focused