Investor Relations Administrative Assistant Job Description

Position Overview:

We are seeking a detail-oriented and highly organized Administrative Assistant to support our Investor Relations team. The ideal candidate will be responsible for providing administrative assistance in managing maintaining investor databases and coordinating meetings. This role proficiency in office software, and a proactive approach to administrative tasks.

Key Responsibilities:

• Maintain up-to-date records of investor profiles.
• Provide logistical support including organizing travel arrangements and accommodations for the team.
• Database Management: Update and maintain investor databases, ensuring accuracy and completeness of information.
• Input meeting notes and feedback into the company's internal database system.
• Assist in organizing and categorizing investor data for strategic purposes.
• Meeting Coordination: Schedule and coordinate meetings with investors, clients, and internal team members.
• Prepare meeting agendas, materials, and follow-up documentation as needed.
• Communicate meeting details and logistics to participants in a timely manner.
• Support public relations efforts by assisting with the distribution of press releases and earnings reports.
• Aid in translating press materials for Israeli clients and ensuring timely distribution.
• Perform general administrative duties such as data entry.
• Assist with email correspondence, phone inquiries, and other administrative tasks as assigned.
• Provide backup support to other team members as needed.

Requirements:

• Bachelor degree required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational skills and attention to detail.
• Strong communication and interpersonal abilities.
• Ability to prioritize tasks and manage time effectively.
• Fluency in Hebrew and English.
• Knowledge of investor relations or financial services is desirable but not required.