Office Admin & Training Coordinator

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our 35,000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

Position Description：

Office Admin & Training coordinator is the first point of contact for our company and will manage our front desk on a daily basis, performing a variety of administrative tasks.

**The position is temporary for a year with an option for extension**

Responsibilities include:

• Welcome guests & visitors as they arrive at the office and direct them to the appropriate person.
• Answer, screen and forward incoming phone calls.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (e.g., issue visitor badges)
• Order office supplies (stationary, toners, kitchen), and keep inventory of stock.
• Work in collaboration with HR to provide support with facilitating, scheduling, and booking candidates for interviews.
• Collaborate with the HR & IT teams to ensure new hires receive a consistent, efficient and welcoming onboarding experience.
• Assist in planning and coordinating events, affiliate visits, conferences, and other special projects as needed.
• Overall responsibility for updating & maintaining an accurate training plan for all employees. Serve as the main focal point for various L&D inquiries & business functions’ needs, to ensure a quality design, and timely completion of training.
• Provide an administrative & logistic support in various HR projects, as needed.

Qualifications:

• Bachelor's degree
• Proven work experience as a Front Office Representative, office manager or similar role
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Solid written and verbal communication skills- both in Hebrew & English
• Ability to be resourceful and proactive when issues arise.
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Customer service attitude

Workplace type:

4 days on site (09:00-17:00), 1 day off-site

Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( [email protected] ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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