Office Administrator

Fluent Trade Technologies is a global fintech software firm at the forefront of providing state-of-the-art technology to the world's largest global banks and exchanges. Specializing in ultra low-latency strategy and market data solutions, Fluent is committed to delivering cutting-edge innovations to the Financial Industry. With a prominent Israeli R&D center in Jerusalem and global development centers in Europe and Asia. Fluent is a dynamic and collaborative environment.

Learn more about us at www.fluenttech.net.

We are seeking a proactive and organized Office Manager to join our team. The Office Manager will play a crucial role in ensuring the smooth functioning of our office operations and providing support to our growing team.

Responsibilities:

• Manage office supplies, including ordering and maintaining inventory
• Coordinate procurement of computer equipment
• Manage registration and logistics for international travel including prepare travel
• Assist with scheduling and coordinating meetings and events
• Handle accounts payable tasks, including processing invoices and expense and travel reimbursements.
• Oversee attendance tracking and reporting, ensuring accuracy and addressing discrepancies
• Facilitate the onboarding process for new employees, including setting up access to necessary systems and equipment
• Assist with HR-related tasks, such as maintaining employee records and supporting employee engagement initiatives
• Coordinate recruitment efforts, including posting job openings, scheduling interviews, and assisting with candidate communication
• Monitor office budgets and expenses, identifying cost-saving opportunities when possible
• Maintain a comfortable and conducive work environment for all employees.
• Utilize background in finance/accounting to contribute to financial management tasks as needed

Requirements:

• Bachelor's degree or equivalent experience in Business Administration, Office Management, or related field
• Proven experience in office administration or a similar role
• Strong organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office suite and other office management software
• Ability to work independently and prioritize tasks effectively
• Background in finance/accounting considered an advantage