Office Administrator (Maternity leave replacement)

Videocites is a novel AI-based video tracking and analytics company. Comprising state of the art Machine Learning and Computer Vision technologies, our cloud-based SaaS platform is used by global companies in multiple industries: Media and Entertainment, Advertising, Sports and Homeland Security. Videocites was established by several serial entrepreneurs and three renowned Computer Science professors.

We are seeking a motivated Office Administrator. in a full-time capacity, to be in charge of all office operations. The company office is in Netanya. This is a temporary position – replacement on maternity leave.

RESPONSIBILITIES

• In charge of all office day to day activities including kitchen supply order, cleaning company, telecommunication, facilities management, office supply order, etc.
• Bookkeeping – Support monthly invoice collection. Prepare expense reports, work with external bookkeeping agency.
• IT – purchasing, receiving, and documenting all IT related processes. Work with external IT agency to support all IT needs. In charge of new employee setup.
• Support HR back - office tasks – interview scheduling, SWAG order, onboarding/offboarding process.
• Welfare activities – initiate and support all welfare activities (team events, holiday events, gifts, volunteering etc.)
• Travel arrangements for employees; flights & hotel reservation

SKILLS

Can-do approach, quick learner, diligent, a team player, self-motivated, independent, tech-savvy, details-oriented, versatile, organized, fast-learning, responsible, creative, able to perform under pressure.

QUALIFICATIONS

• B.A in social science or any other relevant field – a plus
• Previous experience as an office admin in a startup company
• Good skills in office, Google drive and Canva – must
• Familiarity with Hibob – advantage
• High proficiency in English
• Previous HR Admin support – advantage
• Independent, organized, flexible, and able to work with multiple stakeholders.