Office Manager/Executive Assistant

About Greenfield Partners

Greenfield Partners, based in Tel Aviv and New York, partners with exceptional technology companies at the Early Growth stage. Having spun out of TPG Growth in early 2020, the team fuses investment & operating experience, deep local roots, and a hyper-focused post-investment playbook to help entrepreneurs grow their business with best-in-class go-to-market practices and unlock global scale.

Job Description

We are seeking a full-time Office Manager/Executive Assistant to join our Tel Aviv office. As a pivotal member of our team, you'll be responsible for overseeing daily office operations at Greenfield Partners. This includes running all the office activities, providing support to the Executive team, managing internal and external interfaces, and coordinating the execution of company events, conferences, team meetings, and other various initiatives. This role offers a diverse array of responsibilities, providing the opportunity to work on multiple projects with different team members, to take initiative, to lead, to contribute to our culture and atmosphere, and flourish within a supportive work environment.

Office Management Responsibilities Includes

• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries.
• Oversee office supplies, inventory, and procurement, ensuring adequate stock levels.
• Coordinate office meetings, events, and conferences by scheduling appropriate venues, managing logistics, and preparing necessary materials.
• Oversee visitors to the office and ensure friendly, personal experiences.
• Streamline office processes to enhance operational efficiency.
• Manage office budgets, handle invoicing, and maintain records of expenses.
• Assist in planning and organizing company events, conferences, and team meetings.

Executive Assistant Responsibilities Includes

• Act as the primary point of contact for executives, managing their calendars, meetings, and appointments.
• Coordinate travel arrangements, itineraries, and accommodations for executives.
• Handle correspondence and communications on behalf of the executives.
• Anticipate needs and proactively manage tasks to ensure efficient workflow.
• Maintain confidentiality of sensitive information and handle it with discretion.

Qualifications (Experience, skills)

• Proven experience as an Executive Assistant or similar role, preferably supporting C-level executives.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize tasks and work well under pressure.
• Attention to details, accountability, and excellent time management skills.
• Self-starter - ability to operate effectively in an environment which is more project oriented than task oriented.
• Can do approach.
• Proficiency in office software and multitasking abilities.

Application Process

To apply for this exciting opportunity, please submit your resume and a cover letter detailing your relevant experience and skills to info@greenfield-growth.com. We look forward to reviewing your application and welcoming you to the Greenfield Partners team.

*Greenfield Partners is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.