Confidential
- חיפה
Receptionist and Executive Assistant
Job Responsibilities:
- Coordinate and manage the executives' calendars, scheduling meetings with consideration of multiple time zones, appointments, and travel arrangements.
- Summarize executive meetings in Hebrew and English.
- Prepare business presentations including data collection.
- Act as the primary point of contact between the executives and internal/external stakeholders, screening and prioritizing communication appropriately.
- Draft and prepare emails, letters, reports, and other documents on behalf of the executives.
- Provide administrative support to the management and Board members.
- Coordinate travel logistics, including flight bookings, hotel accommodations, Visas to various destinations, and ground transportation for domestic and international trips.
- Handle sensitive and confidential information with discretion, maintaining a high level of professionalism.
- Prioritize and manage multiple tasks simultaneously, demonstrating a high level of initiative and attention to detail.
- Support office activities such as parking and orders of office equipment and food.
- Assist and direct employees, visitors, guests, and delivery people.
Job Requirements:
- Bachelor's degree in Business Administration, L.L.B, or a related field.
- Fluent English speaker.
- Proven experience as an executive assistant or similar role, preferably supporting C-level executives.
- Ability to work a full-time job and flexibility to be available outside of standard working hours as needed.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills in Hebrew and English.
- Proficient in Microsoft Office and other relevant software.
- Strong interpersonal skills.
- Attention to detail and a well-organized approach to work;
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