CEO Personal Assistant

About AU10TIX:

AU10TIX, an identity management company headquartered in Israel, provides critical, modular solutions to link physical and digital identities so that companies and their customers can confidently connect. Over the last decade, AU10TIX has become the preferred partner for customer onboarding and customer verification automation, and we continue to work on the edge of what’s next for the future of identity’s role in society.

Our proprietary technology provides results in less than 8 seconds, allowing companies to onboard faster, prevent fraud, meet compliance mandates, and establish trust with their customers. We recently announced an $80M investment from TPG and Oak ft/hc to fuel growth and innovation. AU10TIX is a subsidiary of ICTS International N.V. For more information, visit AU10TIX.com.

We are looking for a Personal Assistant to CEO to provide high-level support to the CEO by providing a full secretarial and administrative service and ensuring that effective planning and administrative needs are in place and maintained efficiently.

Key Responsibilities:

• Act as the point of contact among executives, employees, clients, and other external partners
• Responsible for organizing internal and external meetings, ensuring all requirements are met (meeting venue, equipment, presentations, preparing agendas).
• Provide full personal assistant support by dealing with all emails and calls, drafting letters, taking messages, and other administrative tasks as required to support the CEO.
• Collaborate with multiple interfaces, including executives and management level.
• Support special cross-company projects, including management meetings, off-site meetings, reports, presentations, and briefs.
• Responsible for organizing CEO travel and logistics, including flights, visa requirements, hotel accommodation, car rental, meeting schedules while traveling, and completing expenses.

What You’ll Bring

• At least 5 years of experience as a Personal Assistant from a global organization.
• Strong organizational skills, exceptional time management skills, prioritization, and attention to detail.
• Flexible to adjust priorities and urgency based on organizational needs.
• Strong interpersonal skills.
• Professionalism and confidentiality
• Strong verbal and written communication skills.
• Highly proficient with Microsoft Outlook, Word, Excel, and PowerPoint.
• English proficiency, speaking, and writing.

Must have a bachelor’s degree.

Self-Skills:

• Proactively demonstrates initiative
• Ability to look one step ahead
• Respectful, embracing and Pleasant to everyone.