Junior Business Operations Associate-Temporary (ML Replacement)

Junior Business Operations Associate

Location: Herzliya (Hybrid – at least 3 days a week from the office)

Reports to: COO

Employment Type: Full-Time, Temporary (MLOA Replacement)

About the Role

We’re looking for a motivated and detail-oriented Junior Business Operations Associate to join our team at aiOla. In this role, you’ll play a key part in streamlining and optimizing our day-to-day operations, ensuring that processes across teams run smoothly and efficiently.

You’ll work closely with departments such as Sales, Finance, and HR, providing hands-on operational support and helping turn data and insights into actions that drive company success. This is a great opportunity to gain broad exposure to the business side of a growing tech company and make a real impact.

Requirements:

Bachelor’s degree in Business Administration, Economics, Industrial Engineering, or a related field.
1–2 years of experience in business operations, project coordination, or an analytical role (internships also count!).
Strong analytical and problem-solving skills with excellent attention to detail.
Great organizational and communication skills — you know how to keep things moving and people informed.
High proficiency in Excel/Google Sheets; experience with HubSpot or Apollo is a plus.
Ability to work collaboratively in a fast-paced, dynamic environment.
A proactive, “can-do” attitude with a genuine curiosity to learn and grow.

Responsibilities:

Support the planning and execution of cross-company operational initiatives.
Collect, organize, and analyze business data to identify trends, gaps, and opportunities for improvement.
Help define, implement, and monitor key business processes and performance metrics (KPIs).
Assist in preparing reports, dashboards, and presentations for management and leadership.
Coordinate between departments to ensure alignment, smooth communication, and timely delivery of operational tasks.
Manage the day-to-day running of the office and maintain a welcoming, efficient work environment.
Process invoices, manage accounts payable/receivable, and track expenses.
Maintain accurate financial records and support basic bookkeeping tasks.
Support budget tracking, vendor management, and procurement processes.
Assist with Sales Operations and Go-to-Market activities — track leads, prepare reports, and ensure seamless coordination between Sales, Marketing, and Business teams.
Contribute to documentation and continuous improvement of internal workflows.
Participate in ad-hoc projects, translating business needs into actionable plans.
Support HR efforts such as recruitment logistics and employee wellbeing initiatives.