Executive Assistant

Who You'll Work With
You’ll work in our Israel office, located in Tel Aviv.
What You'll Do
You will work in a team of 4-5 assistants, responsible for day-to-day administrative support focused on providing resourceful, timely assistance to ensure that the supported colleagues’ time is leveraged effectively. You will be expected to adapt to quick-changing priorities, identify conflicts, and proactively suggest resolutions.
You will be responsible for supporting and maintaining day-to-day calendar and travel management including proactive conflict resolution; partnering with supported colleagues to leverage time effectively. You will serve as liaison/representative to establish effective collaboration with clients assistants, relevant internal peer groups, and external vendors, as appropriate to leverage and deliver on daily tasks.
You will be expected to take ownership of planning, organizing and executing major projects (e.g., calls and meetings entailing coordination of schedules); producing well-organized, accurate deliverables with minimal guidance, related to accounting and expense administration.
You will work collaboratively with other assistants and your manager to provide effective backup coverage, while adopting the use of current tools and leverage us of new tech/solutions.
You will maintain strong communications (verbal and written) and confidentiality of highly sensitive information, and you will be expected to contribute to a vibrant and collaborative community. On top of core responsibilities, the role may also include tasks related to support for Client Service Team’s events and training, planning and execution of major projects, ad-hoc reporting, etc. In some locations the role may support recruiting, accounting and expense administration tasks as needed.
Qualifications
University degree and excellent academic record required; advanced degree preferred
Ability to communicate effectively, both verbally and in writing, in English as well as Hebrew; additional languages a bonus
Client orientation
Proactivity in taking initiative
Critical thinking & resourcefulness
Effective workload planning and task execution
Strong sense of urgency
High level of attention to detail
Strong written and verbal communication
Curious, learning mindset
Relationship building
Team player mentality
Strong sense of professionalism
Tackles ambiguity and change