Administrative Assistant-East

Job Description :

Position: Administrative Assistant – DBC (EA Support)

Diageo is a global leader in beverage alcohol with an outstanding collection of brands including Guinness, Smirnoff and Smirnoff ICE, Johnnie Walker, Crown Royal, Bulleit and Buchanan's whiskies, Cîroc and Ketel One vodkas, Captain Morgan, Baileys, Don Julio, Tanqueray and The Cocktail Collection, which pulls together many of our best trademarks in a convenient, ready-to-serve format.

Our performance ambition is to be one of the best performing, most trusted and respected consumer products companies in the world. We are proud of the brands we make and the enjoyment they give to millions. We are passionate about alcohol playing a positive role in society as part of a balanced lifestyle. It is central to our purpose to celebrate life, every day, everywhere.

One of Diageo’s top priorities is winning in Beer & Pre-Mix (single serve ready-to-drink and multi-serve ready-to-serve). We are looking for a high-energy and organized self-starter to join our team.

Purpose: Provide full executive and administrative support to the President of Beer and Pre-Mix, and SVP Marketing, including calendar management. This role also supports the broader Beer & Pre-Mix leadership team on business unit calendars, event organization, team summits, distributor coordination and more.

Complexity of Role: High-level administrative support to include administrative and project-based duties that require independent decision-making capabilities and solid judgment. This position is privy to confidential information that requires diplomacy and extreme discretion.

Management Responsibility: No people management

Key Outputs/Results:

Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations.
Manages calendar, does expenses, manages travel, and monitors inbox for President of Beer & Pre-Mix and SVP Marketing
Supports Beer and Pre-Mix leadership team and Business Unit organization with group calendar, meeting organization and note taking and follow-ups.
Organizes offsite meetings for leadership team, and supports commercial team in managing offsites for their teams and distributors.
People person—excited to be part of team and get to know team members
Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive(s); coordinates the new information with background office sources; draws attention to important parts or conflict.
Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy, which can be assumed by this level of executive assistant.
Schedules appointments, arranges corporate travel and maintains all travel and entertainment per regulatory compliance policies.
Prepares reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources.
Anticipates and prepares materials needed by the executive(s) for conferences, correspondence, appointments, meetings, telephone calls, etc.
Composes correspondence requiring knowledge of executive's views, philosophy, and some understanding of technical matters; may sign for executive when technical or policy content has been authorized.

Experience:

Bachelor’s Degree and/or Technical Degree required.
Minimum of 8 – 10+ years experience in executive administrative capacity.
High level of proficiency in all MS Office applications to include Excel, Word, PowerPoint with ability to type 60+ WPM.
Proven ability to interact confidentially and effectively with all levels of business partners both internally and externally.
Highly organized with a proven track record of managing complex projects through to successful completion.
Demonstrate ability to multi-task, strong interpersonal skills and organizational skills.
Demonstrate professionalism, strong attention to detail and ability to be discrete.
Proven written and verbal communication skills.

Worker Type :

Regular

Primary Location:

3WTC

Additional Locations :

Job Posting Start Date :

2024-07-08

Salary Range:

Minimum Salary:

0

Maximum Salary:

0

At Diageo certain roles are eligible for additional rewards, including annual incentive payment and stock awards. US-based employees are eligible for healthcare benefits, retirement benefits , short-term and long-term disability coverage, basic life insurance, wellness benefits and industry leading parental leave, among others. (Benefits/perks listed may vary depending on the nature of your employment with Diageo and the country where you work.) The salary range displayed is the salary range for the role’s primary location.