Executive Assistant to CEO & Executive Management

XTEND is seeking a highly professional, proactive, and detail-oriented Executive Assistant to support the company’s CEO and senior management team.This is a central and highly impactful role, requiring strong ownership, discretion, and the ability to operate independently in a fast-paced environment.The role involves close, day-to-day work with senior leadership and provides comprehensive administrative and operational support across the executive team.Key ResponsibilitiesFull ownership of complex calendar management for the CEO and executive management teamScheduling and coordinating multi-participant meetings, internal and external, across multiple time zonesEnd-to-end coordination of executive meetings, board meetings, leadership offsites, and international investor visitsDay-to-day ongoing support for all members of senior management, including prioritization, follow-ups, and real-time problem solvingWelcoming and hosting guests, customers, partners, and executives with a high level of professionalismManaging visitor meeting logistics: parking, access approvals, meeting rooms, refreshments, equipment, and room readinessHandling ad-hoc operational and administrative tasks with flexibility and responsivenessWorking closely with external service providers to support executive management with daily meal ordering and travel logisticsMaintain organized systems for documents, contacts, and executive workflows, and support expense management, invoices, and administrative processesActing with full discretion, confidentiality, and professionalism when working with senior leadershipRequirements:Minimum 4 years of proven experience as a Personal Assistant / Executive Assistant / Office ManagerMandatory experience supporting senior management and managing executive calendars and logisticsExperience working directly with a CEO – strong advantageFluent in Hebrew and English - speaking, writing, and reading (required)Exceptional organizational skills and ability to manage multiple priorities simultaneouslyProactive, independent, and service-oriented mindset, with the ability to anticipate needsStrong interpersonal skills and the ability to be assertive when neededProficiency in Office tools / Microsoft OutlookAbility to work flexible hours and adapt to a dynamic, sometimes unpredictable environmentExperience in a high-growth, global, tech / defense environment – strong advantageWhy Join Us:Work alongside a visionary CEO and senior leadership at the heart of a fast-scaling organization and play a meaningful role in shaping how a global defense-tech company operates and scales.