RFP & Proposal Manager

About the company:

Gloat transforms organizations into Exponential Enterprises where AI amplifies human potential rather than replacing it. Our platform empowers employees to become Exponential Contributors by breaking work down to skills and tasks, identifying the best opportunities for AI automation and augmentation, and orchestrating intelligent collaboration between humans and AI. We deliver what AI promised: exponential productivity, growth, and transformation through Work Orchestration, Workforce Readiness, and Enterprise Optimization.

Life at Gloat:

Gloat is a revolutionary startup with a global workforce. We have offices in Tel Aviv, New York City and London and work with customers around the globe. We value collaboration, innovative thinking, and curiosity and we’re looking for bright, driven, and passionate people to grow with us. If you care about empowering businesses and people to reach their potential, you’re in for a fun ride.

Who we’re looking for:

We’re looking for an RFP & Proposal Manager to own the end-to-end coordination, administration, and content management of all RFX processes - including RFIs, RFPs, due-diligence questionnaires, and security/privacy/compliance assessments.

In this role, you’ll serve as the Tier-1 engine of our RFX workflow: assembling first drafts through Loopio and our internal knowledge bases, coordinating SMEs for refinement, and ensuring that submissions are accurate, high-quality, and on time.

You won’t need to be a subject matter expert in security, privacy, or legal - but you will need strong process skills, excellent attention to detail, and the ability to apply existing content and route open questions to the right teams.

This position plays a critical part in enabling Sales, Legal, Privacy, and Security to operate efficiently at scale.

Requirements:

• 2–5 years of experience in RFP coordination, proposal management, GTM operations, PMO, technical writing, or technical support.

• Strong process management skills and attention to detail.

• Experience with content-library tools (Loopio, Qvidian, RFPIO, etc.) - advantage.

• Ability to learn and apply technical concepts (security basics, SaaS architecture fundamentals).

• Excellent English writing and editing skills.

• Strong communication and cross-functional collaboration abilities.

• Ability to manage deadlines across teams and functions.

• Background in a startup or SaaS company - preferred.

At Gloat, we believe that building the most important company in the history of human capital begins with having a diverse and inclusive workforce ourselves. This means that we look for individuals who can bring unique strengths, perspectives, skills, and backgrounds to our existing teams. Gloat is proud to be an Equal Opportunity Employer, and does/will not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the laws or regulations in the locations where we operate.

Responsibilities:

RFX Process Ownership (Tier-1 Coordination)

• Own and manage the full lifecycle of RFPs, RFIs, and due-diligence questionnaires.

• Use Loopio and other AI or documentation tools to create first-draft responses (80–90% completeness).

• Track and manage all documentation, versions, deadlines, and submission materials.

• Upload and manage responses in procurement portals such as Workday or Ariba.

Content & Knowledge Management

• Maintain and update the Loopio knowledge base, including historical responses, updated messaging, and SME-validated answers.

• Structure and tag content to support quick retrieval and automation.

Cross-Functional Coordination

• Coordinate with SMEs (Security, Privacy, Legal, Product, Engineering) for clarifications, refinements, and sign-off.

• Maintain SLAs and communicate timelines clearly with AEs and stakeholders.

Quality Control

• Ensure responses are consistent, accurate, aligned to approved messaging, and compliant with submission guidelines.

Process Improvement

• Identify bottlenecks and implement improvements.

• Partner with Product, Security, and Privacy teams to integrate new capabilities or policies into Loopio.

• Help define and optimize a scalable Tier-1/Tier-2 operating model.