Executive Assistant

ADAMA is one of the world’s leading crop protection companies and we have a challenging job opportunity for a highly motivated and detail oriented professional and experienced Executive Assistant to join our team. The Executive Assistant will work in ADAMA's global headquarters in Airport City, Israel and will support the SVPs with administrative services including the following key responsibilities:

Schedule global and local meetings with internal and external parties as well as maintaining appointment schedule
Proactively identify opportunities to improve the smooth running of the schedule and office by working closely with all relevant administrative interfaces
Coordinate meeting agendas and prepare all aspects of meetings including preparation of meeting materials and ensuring smooth running of meetings
Follow up on decisions reached during meetings and monitor tasks for follow up with meeting participants
Management of invoices related to department activities.
Responsible for all administrative aspects including schedule, coordinating inbound and outbound meetings and flights, as well as welcoming guests
Maintain confidence and keep information completely confidentialContribute to executive office team effort by cooperating and coordinating, as needed

Requirements:

Previous Experience:

Years of proven administrative support to senior positions in a global company – mandatoryExperience in an English working environment – mandatory

Qualifications, Skills:

English and Hebrew speaking, reading, writing at high fluency level
Microsoft Office skills at high level – Word, Excel, PowerPoint
Adaptability & flexibility – especially with working hours to support senior executive's after-hours
Multitasking capability to juggle many tasks at the same time
Ability to get things done in a complex and fast-moving environment
Personal organization & effective time planning
Excellent interpersonal skillsDiscrete and maintains complete confidentiality

Education, Language & Computer Skills:
B.A.

The ideal candidate will have the following attributes:

Gets things done and unafraid to take initiative
Systematic thinker with strong process orientation
Excellent interpersonal communication and strong relationship building skills
Very strong attention to detail and accuracy
Creative problem solver
Ability to manage and prioritize multiple projects and tasks
Works well in a global multi-cultural environment
Self-learner, independent