Office Manager

Magenta Medical is looking for an Office Manager to join our HR team, manage day-to-day office operations, and help create a well-organized, welcoming, and positive workplace for employees and visitors. This hands-on role combines office management, facilities, vendors, logistics, and employee experience, with ongoing coordination across teams and service providers
Responsibilities

Oversee the day-to-day running of the office, including supplies, groceries, and kitchen stock, parking, cleaning services, facilities, and general administrative needs.
Serve as the main point of contact for vendors and service providers related to office operations, facilities, IT, and logistics.
Coordinate and execute employee welfare and engagement activities, including company events, happy hours, holiday celebrations, birthdays, and gifts.
Serve as a point of contact for employees regarding day-to-day office-related queries and needs.
Host and coordinate visits for international employees and guests, ensuring a welcoming and seamless experience throughout their stay.
Provide ongoing administrative and operational support to the HR and Recruitment team.

Requirements:

Minimum of 2 years of experience in a similar or relevant role.
Bachelor’s degree in a relevant field.
High level of English proficiency.
Proficiency in Microsoft Office and Outlook; experience with Canva is required.
Knowledge of the HiBob HR system is an advantage.
Experience working in a fast-paced startup environment is an advantage.
Excellent communication and interpersonal skills, with the ability to work effectively as part of a team.
Ability to work independently, take initiative, and manage multiple tasks and priorities.
Proactive, service-oriented approach with a positive, “can-do” attitude.
Strong attention to detail and problem-solving skills.

Reports to:

HR Manager