Office Manager

A little about us:

Our mission at Karma is simple (but ambitious!): to create the best online shopping experience. Our mobile app and desktop extension helps over 6 million people to get what they want—by making shopping a magical experience for all.

We’re team players, focused on winning together and building a company that will revolutionize the online shopping industry.

We are currently looking for a full-time Office Manager to join our amazing team in Karma’s office in Tel-Aviv.

Requirements:

Proven experience as an Office Manager, Administrative Manager, or in a similar role.
A high level of proficiency in English.
Strong organizational and multitasking skills with attention to detail.
Understanding of IT systems, office equipment, and basic troubleshooting.
Excellent written and verbal communication skills.
Proficiency in office software, including Microsoft Office Suite and Google Workspace.
Knowledge of basic budget management.
Leadership and problem-solving skills.

Responsibilities:

Office Administration:

Manage office operations, supplies, and equipment to ensure functionality and efficiency.
Organize and maintain office filing systems, records, and databases.
Oversee office layout and ensure compliance with safety regulations.

Team Support:

Supervise and support administrative staff and delegate tasks as needed.
Act as a point of contact between departments, employees, and external partners.
Organize meetings, conferences, and company events, including scheduling and logistics.

Budget & Financial Management:

Manage office budgets, track expenses, and ensure cost efficiency.
Work with finance teams to process invoices, expenses, and payroll-related tasks.

Vendor and Facilities Management:

Negotiate and maintain relationships with vendors and service providers.
Oversee maintenance and repair of office facilities, equipment, and IT systems.

Human Resources Support:

Assist with onboarding new hires & offboarding and maintaining employee records.
Assist with welfare activities.
Monitor office policies and ensure compliance with company guidelines.