Business Support, Facilities Support

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

The Facilities Coordinator at JLL is responsible for supporting upper facilities management and ensuring that all facilities-related activities are effectively carried out. This role involves performing routine site inspections to implement and maintain building processes and best practices. The Facilities Coordinator will contribute to process improvement initiatives and cost-saving strategies.

Responsibilities:
Perform routine site inspections to ensure the implementation and maintenance of building processes and best practices.

Booking all planned preventive maintenance (PPM) appointments with external vendors.

Obtaining quotations for reactive works.

Filing and maintaining all maintenance and repair records.

Creating purchase requests and processing goods receipts for the same.

Managing statutory and health and safety records.

Assisting in the preparation for audits.

Providing coverage for the assistant facilities manager (AFM) when on paid time off (PTO).

Assisting from time to time with room set-ups for events.

Occasionally providing reception coverage.

Identify areas for process improvement and cost-saving opportunities.

Work closely with clients and suppliers to address their facility-related needs and requirements.

Ensure workplace safety by implementing and maintaining safe workplace procedures.

Follow escalation and incident reporting procedures, complying with company guidelines and strategies.

Qualifications:
Prior experience in facilities, property management, hospitality, or related fields.

Understanding of local occupational health and safety requirements, critical facilities, and vendor management.

Knowledgeable in various property systems.

Strong team player with a proven track record of flawless project execution.

Excellent communication skills and the ability to interact with clients and vendors effectively.

Passionate about delivering exceptional service and ensuring client satisfaction.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.