Personal Assistant

About Nebius:

Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.

Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.

Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.

The role

Nebius is looking for an experienced and highly dependable Personal Assistant to provide dedicated support to our Head of Legal

Reporting to the Head of Legal, you will act as the administrative and operational anchor, helping manage demanding schedules, stay prepared and focused, and work effectively across a fast-moving, international organization.

This is a trusted position at the heart of the Legal function. The right person will be proactive, attentive and thoughtful. You will not simply complete individual tasks: you will understand context, anticipate next steps, notice important details and resolve practical issues before they become blockers. You will work closely with the Head of Legal and Chief of Staff as part of a small, collaborative team and build trusted relationships with colleagues and external stakeholders.

Your responsibilities will include:

Own and proactively manage complex calendars, coordinating across multiple time zones and frequently changing priorities.
Ensure meetings are scheduled in the appropriate format and location, with the correct supporting information.
Coordinate internal and external meetings, including agendas, materials, visitor arrangements and follow-up actions.
Support correspondence and inbox management, identifying priorities, understanding the context of requests and ensuring appropriate next steps are taken.
Arrange domestic and international travel, including flights, accommodation, ground transportation, itineraries and last-minute changes.
Act as a professional and responsive point of contact between the Legal leadership team and internal and external stakeholders.
Handle highly sensitive legal, business and personal information with the utmost care and confidentiality.
Anticipate day-to-day practical needs and make arrangements that enable both leaders to remain focused, prepared and effective.
Support Legal team meetings, leadership visits, events and other administrative activities.
Maintain well-organized digital records and support expense reporting, document management and other administrative tracking.
Follow through on commitments, reminders and action items, ensuring that important matters do not fall between the cracks.

We expect you to have:

At least 6 years of hands-on experience as a Personal Assistant, Executive Assistant or senior administrative professional supporting senior leaders.
Previous experience working in a technology company or similarly fast-paced, international environment.
Fluent written and spoken English and Hebrew, with the ability to communicate clearly and professionally with a wide range of stakeholders.
Demonstrated experience managing complex executive calendars, meetings, travel and competing priorities.
Exceptional integrity and discretion, with the maturity to handle confidential and sensitive information appropriately.
Strong judgment and the ability to understand context, anticipate needs and act without requiring detailed instructions.
Excellent organizational skills, attention to detail and consistent follow-through.
A proactive, practical and solution-oriented approach, with the ability to identify and address issues before they escalate.
Strong interpersonal skills and a warm, collaborative and service-oriented working style.
The ability to remain calm, adaptable and effective in an intensive, rapidly changing environment.
A high level of ownership, reliability and accountability.
Strong proficiency with Outlook and Microsoft Office, and confidence using collaboration tools such as Slack and Zoom.
An interest in using modern productivity and AI tools to work more efficiently.

Benefits & Perks:

Competitive compensation
Career growth and learning opportunities
Flexibility and ownership
Collaborative and innovative culture
Opportunity to work on impactful AI projects
International environment and talented teams

What's it like to work at Nebius:

Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Equal Opportunity Statement:

Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.

Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.

If you need accommodations during the application process, please let us know.