Executive Assistant

IsraAID is an International non-governmental humanitarian aid organization. Founded in 2001, our teams have worked in emergency and long-term development settings in more than 60 countries around the world. IsraAID supports communities affected by crises to rebuild their lives and futures together. From hurricanes to refugee crises to global pandemics, we mobilize quickly and collaborate with communities at the deepest level, accompanying the process of becoming self-reliant in the ability to prepare and respond to emergencies and crises and return to adaptive functioning.

IsraAID is seeking an experienced Executive Personal Assistant to join our team and support the Global CEO.

The EA to IsraAID’s CEO will provide high-level administrative and operational support. This role involves managing the CEO's schedule, handling confidential information, and often serving as a point of contact for various stakeholders, managing communication on behalf of the CEO.

Key Responsibilities:

Scheduling and Calendar Management:

Managing the CEO's calendar, meetings, including coordinating complex schedules and ensuring timely communication.

Communication and Correspondence:

Handling all forms of communication (email, phone, in-person) on behalf of the CEO, drafting correspondence, preparing reports and presentations, and ensuring timely responses.

Administrative Support:

Providing a range of administrative tasks, such as filing, data entry, organizing documents, and managing the CEO's office.

Confidentiality and Data Management:

Handling sensitive information with discretion, managing databases, and maintaining confidentiality.

Meeting and Event Coordination:

Organizing and coordinating meetings, conferences, and events, ensuring efficient preparation and follow-up.

Travel Arrangements:

Planning and booking travel arrangements for the CEO, including flights, accommodations, and transportation.

Expense Management:

Preparing and submitting expense reports, managing reimbursements, and ensuring accurate tracking of spending.

Stakeholder Liaison:

Interacting with internal and external stakeholders on behalf of the CEO, including board members, executives, clients, and vendors.

Problem Solving and Proactive Support:

Identifying and resolving issues, anticipating the CEO's needs, and proactively offering support.

Required Skills and Qualities:

At least 5 years’ experience as an Executive PA
BA- must, MA- advantage
Fluency in Hebrew and English as mother language – must, other languages- advantage
Excellent Communication Skills: both written and verbal communication are essential for effectively communicating on behalf of the CEO.
Strong Organizational Skills: ability to manage multiple tasks, prioritize effectively, and maintain a high level of organization.
Confidentiality and Discretion: handling sensitive information with discretion and maintaining confidentiality.
Proficiency in Microsoft Office Suite: expertise in programs like Word, Excel, PowerPoint, and Outlook is essential.

Adaptability and Flexibility: the ability to adjust to changing priorities and work in a fast-paced environment.
Professionalism and Interpersonal Skills: representing the CEO professionally and positively, and building strong relationships with stakeholders.
Ability to travel abroad for a minimum of 1 work week every 3 months
The position is based in Israel, with a hybrid work week (office and from home)

EQUAL OPPORTUNITIES

IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status

ETHICAL STANDARDS

IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates’ declarations and reference checks focused on misconduct and SEA.