Admin & Document Control Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Document Control Coordinator
This role ensures seamless document flow and maintains comprehensive project records throughout the project lifecycle while supporting effective communication between all project stakeholders.

Key Responsibilities:
• Document Management & Distribution: Coordinate the creation, review, and distribution of all project documentation packages among clients, JLL teams, contractors, and design consultants
• Submittal Tracking: Monitor and track client document submissions, maintaining accurate logs and ensuring timely processing of all required documentation
• Stakeholder Coordination: Serve as primary liaison with internal space management teams to facilitate information flow and project requirements
• Documentation Updates: Maintain current project plans and program documents, implementing revisions and updates as project requirements evolve
• Signage Coordination: Prepare and manage all necessary project signage documentation and approvals
• Meeting Support: Participate in project meetings to provide documentation updates and capture action items related to document control processes
• Administrative Support: Perform additional project-related duties as needed to support overall project delivery and documentation requirements

Key Skills:

• Technical: Advanced AutoCAD, PowerPoint & Excel proficiency
• Client Focus: Strong relationship management and service delivery skills
• Quality: High attention to detail, accuracy, and accountability
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.