Office Admin

Description

Gigaspaces is looking for a Junior Office Admin to organize and coordinate administrative duties in our Herzliya office, as well as employee experience and welfare activities. The Office Admin will be the organizational heart of our office and will do whatever she/he can to make sure the workplace runs efficiently with happy and good vibes. You will be a part of our HR Team, reporting to the Chief People Officer.

The position is full time, yet flexible and hybrid.

About us:

GigaSpaces is developing a pioneering eRAG (Enterprise Retrieval Augmented Generation), a technology that aims to enable LLMs to query structured enterprise data with human-level accuracy. We are on a mission to open up a whole new world of opportunities for enterprises and large organizations in the way they utilize AI solutions over their internal business data. Learn more about our eRAG initiative here. With offices in the US, Europe and Israel, GigaSpaces partners with IBM, Capgemini and Cognizant, and serves customers such as Morgan Stanley, Bank of America, CSX, Goldman Sachs, Société Générale, Credit Agricole, American Airlines, Avanza Bank, CLSA, Stellantis, and UBS. www.gigaspaces.com

Your Responsibilities will include:

Manage all administrative and office issues and make sure the office runs smoothly.
This includes: searching and negotiating with suppliers, managing the cleaning company, ordering kitchen supplies, bills Payment, Errands, managing deliveries from and to the office, purchasing office equipment etc.
Address employee’s inquiries regarding administrative office management issues.
Travel arrangements and flights booking for employees and visitors
Maintain Office appearance to high standards
Assist CEO with calendar management
Maintain current welfare activities such as: happy hours and holiday celebrations, as well as Initiate new activities.
Work with the Finance department – assist with invoices, expenses, etc.
Support HR hiring process with administrative needs, calls to candidates and scheduling interviews.
Assist in onboarding/offboarding new employees by preparing workspaces, setting
up equipment, and providing necessary resources.
Come up with real time solutions to ongoing logistic issues.
Requirements

We want you on the team if you have:

1-2 years’ experience as Admin/Office Manager - preferably within startups / high-tech organizations.
Experience with office administrative responsibilities, systems and procedures.
Great team player, people person with a sunny personality & service oriented.
Excellent time management skills and ability to multitask and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills - English and Hebrew
A creative mind with an ability to suggest improvements and lead new initiatives
Excellent familiarity with Microsoft Office & Google tools.