R&D Operations Coordinator

Job Description:

Highly organized, hands-on, to support the day-to-day operations of our R&D center.
The role combines R&D procurement, logistics, office administration, and operational support for our engineering and development teams. The position is a key focal point for ensuring that equipment, materials, suppliers, shipments, and administrative activities are managed efficiently and that the R&D teams have what they need to operate effectively.
The ideal candidate is proactive, service-oriented, highly organized, and comfortable managing multiple priorities in a fast-paced technology and R&D environment.
Key Responsibilities

Manage day-to-day administrative and operational activities of the R&D center.
Coordinate procurement of equipment, components, materials, tools, and services required by the R&D teams.
Create and track purchase requests and purchase orders through completion.
Work closely with suppliers, subcontractors, and external service providers.
Obtain quotations, coordinate orders, and follow up on deliveries.
Coordinate domestic and international shipments of equipment, prototypes, and materials.
Support import/export activities and work with freight forwarders and customs agents as required.
Track procurement and logistics activities and proactively resolve delays or issues.
Provide operational and administrative support to Engineering and R&D teams.
Coordinate office supplies, services, and general office administration.
Maintain organized records of orders, suppliers, shipments, and related documentation.
Coordinate with Finance, Procurement, HR, Facilities, and other internal functions as needed.
Support meetings, visitors, team activities, and other R&D center operational needs.
Drive operational tasks and follow them through to completion.

Qualifications

Previous experience in an administrative, operations, procurement, or coordination role.
Experience with procurement, purchase orders, suppliers, and delivery tracking.
Strong organizational skills and ability to manage multiple tasks and priorities simultaneously.
High level of personal responsibility, independence, and ownership.
Ability to proactively drive activities through completion.
Strong interpersonal and service-oriented approach.
Ability to work effectively with suppliers, subcontractors, and internal stakeholders.
Good command of English, both written and spoken.
Good proficiency with Microsoft Office, particularly Excel.
Ability to work effectively in a dynamic, fast-paced environment.

Preferred Qualifications

Experience supporting an R&D, engineering, industrial, or technology organization – a strong advantage.
Experience working in a startup or similarly fast-paced environment – an advantage.
Experience with shipping, import/export processes, freight forwarders, and customs agents – an advantage.
Experience with ERP, procurement, or purchase-order systems – an advantage.

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