Team8-Office & Employee Experience Manager- Maternity Leave Cover

Team8 is a world-leading company-building venture group with deep expertise in enterprise technology, cybersecurity, privacy and digital trust, ML/AI, and fintech. We build and invest in category-defining companies alongside exceptional founders, leveraging our multidisciplinary team, industry expertise, and global network to help transform ambitious ideas into successful businesses.
We are searching for an Office & Employee Experience Manager (6-month Maternity Leave Replacement) to join our operation team. We’re a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism, while maintaining a fun and friendly atmosphere. We believe you can get the job done and have fun doing it.
This is a great opportunity for someone with high-energy, excellent communication skills, attention to detail, comfortability with complexity and uncertainty, the ability to manage internal and external relationships, and work with senior executives, employees, and cross-functional teams.
Please note that this role requires a full-time, on-site presence, five days a week, to support our dynamic office environment and ensure a seamless employee experience.
Your responsibilities will be:
Front Desk Management:

Cover the front desk during the office set business hours and be an on-site point of contact.
Greet employees and guests with a warm and welcoming demeanour.
Keep the front desk clean and organized.
Notify and manage deliveries and couriers.
Partner with the management to run an effective day-to-day business operation
Administration travels, as well as maintaining a positive attitude to handle last-minute changes.
Manage the room's usage and support meeting logistics when needed.

Building Operations and Management:

Receive, process, sort, and organize all mail and packages.
Supervise supplies orders and track the inventory and storage.
Manage the cleaning escalation and maintenance day-to-day
Supervise the office transfer and renovation processes

Events and Employee Experience:

Onboarding process execution for new hires.
Consistently celebrate the company's and employees' successes and milestones through gifts and notes.
Distribute all necessary info to promote the event, including the creation and posting of weekly events posters and individual event posters.
Ensure building-specific operational requirements are met for each event (elevators, IT, HVAC, etc).
Identify and execute welfare initiatives for the platform and the companies.
Create welfare and partnerships strategic plans.
Manage the welfare benefits and communicate to employees.
Assist and support marketing events and delegations in the office

Requirements:

What we are looking for:

2-3 years of experience in a similar role within startups / high-tech organisations
Fluent in professional English - Excellent written and verbal communication skills
Good at juggling tasks and ability to multitask and prioritise work
Strong organisational and planning skills in a fast-paced environment
A great team player, people person - service oriented
A creative mind with an ability to suggest improvements
Experience with office administrative responsibilities, systems, and procedures.

Company:

Team8