Part- time Office Manager

Position Overview:

The Office Manager serves as the first point of contact for visitors, clients, and employees, playing a vital role in maintaining the smooth operation of the office.

This position combines traditional receptionist duties with office management responsibilities, ensuring that both front-end and back-end office operations run efficiently.

The individual in this role must possess excellent organizational skills, the ability to multitask, and a professional demeanor, as they will often be the face of the company.

Working hours: 9:00- 14:00

Key Responsibilities:

1. Front Desk Reception Duties:

· To greet and direct visitors, clients, and employees in a professional and friendly manner.

· Answer phone calls, respond to inquiries, and route calls to the appropriate

· personnel or department.

· Schedule appointments, meetings, and manage conference room bookings.

· Receive and distribute incoming mail, packages, and deliveries.

· Ensure that the front desk area is clean, organized, and welcoming.

2. Office Management and Administrative Support:

· Oversee the day-to-day operations of the office, ensuring that all supplies and equipment are well-maintained and

stocked.

· Coordinate office maintenance and liaise with vendors and service providers.

· Assist with the preparation of reports, presentations, and documents as needed.

· Manage office expenses and assist in budget tracking.

· Order office supplies and equipment, ensuring cost-effective purchasing and inventory management.

· Support other departments with scheduling, travel arrangements, and other administrative tasks.

Requirements:

· Proven experience as a front desk receptionist, office manager, or in a similar administrative role.

· Strong verbal and written communication skills.

· Excellent organizational and multitasking abilities.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment (printers, copiers, etc.).

· Friendly and approachable with a professional, polished appearance.

· Strong attention to detail and problem-solving skills.

· Experience in managing office budgets and handling administrative support for HR is a plus.