Personal Assistant to the CEO

At Spines, we’re rebuilding publishing for a new era: powered by technology, guided by craft, and built around the author.

Our next-generation publishing platform combines powerful AI with human expertise to help writers publish professionally across every format, language, and global market. The tools we’re developing streamline editing, design, translation, production, and distribution, making a complex process simple, scalable, and author-first.
Our mission is to make professional publishing possible for everyone, so no great story goes unheard. But what we’re really building is bigger: a platform that transforms how books are made, shared, and experienced globally.
We’re growing a team of people who want to shape the future of publishing: creators, technologists, and storytellers driven by craft, purpose, and the opportunity to make a real impact for authors and readers everywhere.

Role Overview

We are looking for the CEO’s right hand — a people-first, highly discreet, and super hands-on role. If you thrive on keeping order, making things run smoothly, and supporting a fast-paced executive environment, this role is for you. The position focuses on day-to-day personal and administrative support, calendar and travel management, vendor coordination, and follow-ups, with fluent English for frequent interactions with senior stakeholders.

What You Will Do (Key Responsibilities)
Manage a dynamic, high-volume daily schedule and provide hands-on administrative support to the CEO.
Take ownership of personal and logistical tasks when needed including payments, coordination of services, and time-sensitive errands. .
Support meeting preparation and follow-ups, including summaries, task tracking, and ensuring execution.
Collaborate with internal teams and external partners; prepare meeting summaries and drive action items to completion.
Maintain strict discretion, high availability, and strong execution in a fast-paced environment with shifting priorities.
Provide driving support when needed, including transporting the CEO to meetings, appointments, and time-sensitive commitments.

Requirements

Proven experience as a Personal Assistant / Executive Assistant.
High availability, adaptability, and a proactive, ownership-driven mindset.
Professional presence, discretion, integrity, and excellent interpersonal communication.
Ability to multitask, prioritize, and work under pressure.
Valid driver’s license and flexibility to drive when needed.
Excellent written and verbal communication skills in English

Benefits

Why Join Spines?

Competitive compensation package.
Work in a dynamic and innovative environment with a supportive team.
Significant growth opportunities within a rapidly expanding company – we are committed to promoting from within.
Gain valuable experience in the exciting intersection of AI and publishing.
Be part of a team that is revolutionizing the publishing industry with cutting-edge AI technology.