Administration & Events Manager

Description

Ever wondered what an electric car, an MRI machine and a robotic arm have in common?

That's right - software.

Cybellum is a cybersecurity company specializing in keeping physical devices like cars, medical and industrial devices cyber secure.

Companies like Audi, Jaguar, Danaher, Rolls Royce and Mobileye use our Product Security Platform every day to make sure their products' software is safe from cyber risks.

We are looking for an Administration & Events Manager to supervise the company's daily operations and ensure ongoing event planning.

A great Administration & Events manager is someone who has excellent communication and organizational skills. The ideal candidate will be well-versed in departmental procedures, will be able to coordinate interdepartmental procedures and actively discover new ways to do the job more efficiently.

The goal is to ensure all support activities are carried out efficiently and effectively to allow the other operations to function properly.

Responsibilities
Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
Oversee the end-to-end planning and execution of marketing events, such as conferences and webinars and distribute event plans to relevant participants.
Ensure that all collateral, giveaways, booth design and setup is executed for events, including vendor coordination, and logistics.
Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Monitor inventory of office supplies and the purchasing of new material to comply with budgetary constraints.
Monitor costs and expenses to assist in budget preparation.
Oversee facilities services, maintenance activities, tradespersons and vendors.
Support the financial and accounting departments when needed.
Provide administrative support to other team members and management and CEO, including report preparation and event planning.
Collaborate with the HR team on office-related events, employee engagement initiatives, and maintaining a positive company culture.
Requirements
A minimum of 2 years practical administrative experience.
Strong project management, organizational and multitasking abilities to handle multiple events at various stages of planning while meeting deadlines.
Excellent interpersonal skills for negotiating with vendors, venues, and sponsors, as well as clear communication with internal teams and stakeholders.
Ability to track event performance, analyze metrics.
Proficiency in written and spoken business English.
In-depth understanding of office management procedures and policies.
Familiarity with financial and facilities management principles.
Proficiency with Microsoft Office software.
An analytical mind with problem-solving skills.
Ability to exercise discretion and handle confidential information.
Excellent project management, organizational and multitasking abilities.
Proactiveness, professionalism, strong work ethic, responsibility, integrity, out of the box thinking and common sense.
Advantages
Experience in a high-tech/start-up company
A Bachelor's Degree