Office Manager and Recurring coordinator

At 8fig we are looking for an ambitious , well-organized and proactive person to join our growing HR team. You will be the heart and soul of the office, making sure the day-to-day in the office is effectively managed, while fostering a positive and professional work environment, and helping hire the right people to our growing team.

In this role you will handle all Israel office-related administrative tasks; facilities maintenance, vendor relations and providing general administrative support. In addition you will take an active part in our recruiting processes and help hiring the best talents to our teams.

We are seeking someone who is great at communication and multi-tasking, with a critical eye for attention to detail. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment.

Responsibilities

Office management and welfare:

Maintain high standards of office appearance and coordinate with building management.
Oversee day-to-day office operations, including maintenance, repairs, and ordering supplies (office inventory, kitchen supplies, IT equipment, etc.).
Act as the focal point for visitors, team members, vendors and service providers (cleaning services, parking, office supplies, etc.).
Coordinate meeting schedules, manage meeting rooms, and handle scheduling for the CEO when required.
Support employee lifecycle from onboarding to off boarding, including preparing office space and supplies for new hires, onboarding activities, supporting joiners during their first month, and organizing off boarding processes.
Help execute welfare activities, such as happy hours, team activities, company events, and life-cycle gifts, etc.
Manage the office budget and ensure accurate tracking of expenses and timely payments.
Help in coordinating travel and insurance needs with our travel agent.

Recruitment:

Take an active part in our hiring process and support full-cycle recruitment processes.
Responsibilities will include:
CV screening
Sourcing
Interview scheduling
Phone interviewing
Maintain high level of candidate experience
Maintain ongoing communication with a TA manager
Maintain high standards of documentation in HR systems

Requirements:

Between 1-2 years of relevant experience in an administrative position.
Excellent written and verbal communication skills in both Hebrew and English.
Proficiency in basic computer skills and office software.
High motivation and passion to bring value and to excel.
Strong interpersonal and teamwork skills.
Strong organizational and planning skills, especially in a fast-paced environment.
Exceptional time management skills with the ability to multitask and prioritize effectively.
Ability to work independently with accuracy, creativity, and strong problem-solving skills.
Experience with recruiting or HR processes and platforms is an advantage.

Scope of work: Sunday – Thursday, Full-time position. Hybrid (minimum of 4 days a week in the office).