Team8- Executive Assistant & Team Administrator

Team8 is a company-building venture group with deep domain expertise, building and investing in companies across enterprise technology, cybersecurity, digital Health, AI, and fintech.

We are a results-driven team that values problem-solving, taking initiative, personal integrity, and professionalism.

We are looking for an Executive Assistant & Team Administrator to support our Managing Partners and team. In this role, you will manage complex logistics and serve as a key point of coordination in a fast-paced, global environment.

This is a great opportunity for a high-energy professional with excellent communication skills, strong attention to detail, comfort with complexity and ambiguity, and the ability to work closely with senior executives and cross-functional teams.

Responsibilities

Manage all logistical aspects of the team’s operations, including scheduling, travel, and meeting coordination.
Support Managing Partners by screening, prioritizing, routing, and escalating a high volume of requests.
Coordinate and schedule meetings, manage follow-ups, take notes, and ensure execution of action items.
Manage flights and accommodations, including handling last-minute changes with a positive, solution-oriented approach.
Represent the team, including handling highly sensitive and confidential information.
Initiate and manage special projects, including high-profile planning events, board meetings, off-sites, team events, reports, presentations, and briefs.

Requirements:

Bachelor’s degree required.
Recent, relevant experience supporting C-suite executives, preferably in a high-tech company.
Excellent written and verbal communication skills in English, with the ability to adapt to different personalities and stakeholders.
Strong sense of ownership, accountability, and a “can-do” attitude; team player.
Ability to work independently as well as collaboratively.
Proven ability to manage multiple projects and stakeholders in a fast-paced environment, meet competing deadlines, and work under pressure.
Strong skills in Excel, PowerPoint, Google Slides, email, and calendar management.
Ability to support escalations outside of standard business hours when needed.
High emotional intelligence, strong presence, and the ability to build trusted relationships at all organizational levels.
Comfortable managing shifting priorities and influencing effectively, both internally and externally.

Team8:
Team8