Admin & Welfare Assistant (ML Replacement)

Founded in 2007, GlassesUSA.com—part of the Optimax Eyewear group—has rapidly grown into a leading direct-to-consumer online eyewear retailer in the U.S. With the largest selection of styles and brands, we make it easy for everyone to find their perfect pair. Our mission is to enrich lives by offering eyewear tailored to individual needs, style preferences, and budgets.Through innovative technology and AI-driven solutions, GlassesUSA.com is reshaping the eyewear industry and delivering a seamless, personalized shopping experience. We ensure quality, affordability, and efficiency by controlling the full supply chain—from product design and manufacturing to optical lens production and digital experience.Our Administrative & HR department is looking for a talented, proactive, and warm Administrative, Welfare & Personal Assistant to the CEO to join our growing team.Responsibilities & Scope of Role Administrative & Welfare:Addressing all administrative and reception needs of the companyPhone and front-desk serviceManaging office supplies, kitchens, food services, cleaning, and maintenance — while maintaining budget controlDocumentation of Admin and Welfare expensesAssisting the Payroll Controller with the employee attendance systemSupporting onboarding of new employeesManaging meeting room calendars and preparing for meetings and visitorsWorking with Finance on invoices, expenses, and travel reimbursementsAssisting with the planning and execution of internal events and team welfare activitiesPersonal Assistant to CEO:Providing direct administrative support to the CEO, including calendar and meeting managementCoordinating internal and external meetings, travel arrangements, and special tasksHandling confidential information with discretionManaging communications and follow-ups on behalf of the CEOSupporting personal tasks and errands when requiredQualifications & ExperienceProven experience in administrative roles, preferably in high-tech or large organizationsExperience as a Personal Assistant – strong advantageFluent in Hebrew and English, both verbal and written – mustImmediate availability – advantageStrong skills in MS Office: Outlook, Excel, WordExellent interpersonal and communication skillsHighly organized, detail-oriented, and proactiveLocation: Ramat HaChayal, Tel AvivWork Model: On-site, full-time, morning hours mending the receptionJoin us and become part of a fast-paced, innovative, and supportive environment!