Business Support, Administrative Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

We are seeking a professional and customer-focused Workplace Coordinator / Receptionist to serve as the first point of contact for employees, visitors, and vendors. This role combines front desk responsibilities with workplace operations support, including visitor management, employee services, office coordination, event support, and day-to-day site administration, ensuring an exceptional workplace experience for all.Main responsibilities

First Point of Contact

Interacts with employees, customers, vendors and other guests, serving as a Red Hat representative and as the first impression for our company to these individuals.

Employee requests management; managing badge and access, parking system, building maintenance etc.

Responsible for managing the visitor system as well as maintaining and ensuring the front-desk/public areas presentability.

Maintains best customer service delivery at all times.

Workplace Coordination:

Managing Workplace logistics; Data management, shipping system

Daily ticketing management

Routine site communications and building related notifications

Event & meeting support; coordinating various office activities to support customers, guests and site events, meetings and parties

Implementing the team initiatives in the local office

Collaborating with the Global Workspace Solution team, to complete tasks and projects related to site operations

Requirements

2+ years of relevant experience: preferably in the Hi-tech industry.

Excellent customer service, with a focus on positive language and clear communication.

Strong interpersonal skills with an ability to quickly establish/grow relationships.

Strong organizational skills with a focus on resource coordination and data-management.

Active listener who is comfortable engaging in dialogue with associates and guests.

Professional business appearance at all times.

Familiarity with G-Suite and comfortable with business productivity tools

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.