Haifa-Nazareth EPC Admin/Assistant

Req ID:[[451464]]

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, more than 80 000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.

ACCOUNTABILITIES & AUTHORITIES

Key accountabilities:

Managing and recording annual leave of Project team
Liaising with project team on a regular basis to obtain various information for the PM
Compiling reports for Project reviews
Arranging meetings – including room bookings, equipment, refreshments, etc
Customer liaison – build up relationships with the customers at all levels and become a reliable
point of contact for them
Manage the office – reception of visitors, room allocation, post, invoices, lunches etc
Travel arrangements – flights/hotel bookings -visa
Manage expenses sheets in the e-tools
Diary management
Email management: where appropriate responding on Operations Director’s behalf / fielding telephone calls
Prepare agendas for the meetings, write minutes
Provide support in making PowerPoint presentations
Manage DA and follow payment of invoices
Provide the necessary support to new comers in the team

EXPERIENCE PREREQUISITES & REQUIRED COMPETENCES

Educational Requirements:

Degree level

IT skills – Good command of software (word, excel, PowerPoint, Outlook)

Competencies & Skills

Trustworthy / Confidential / Discretion
Sense of urgency
Autonomy, good sense of initiative and ability to anticipate and solve issues
Quality rather than quantity service
Reactivity
Good relationship and communication skills
Team-spirit and customer focused

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 63 countries we operate in. We’re committed to creating an inclusive workplace for everyone.

Job Segment: Administrative Assistant, Administrative