Journalism
Permanent - Full Time

Jerusalem, IL, 96951

BBC PS - Israel
Job Closing Date: 12/11/2024
THE ROLE
Introduction

A Bureau Assistant is sought to support the running of the BBC’s Jerusalem Bureau.

The Bureau is responsible for covering news an events in Israel, the Palestinian Territories and the wider Middle East. Journalists in the bureau deliver stories in real-time to global audiences across television, radio and digital platforms.

Main Responsibilities

As Bureau Assistant, reporting to the Bureau Manager you will provide comprehensive administrative assistance to our busy Bureau. You will be responsible for a broad range of administrative tasks e.g. the handling and direction of queries, maintenance of records, facilities management, acting as the first point of contact for the team, coordination of projects and activities. Examples of responsibility:

Building Management : Assisting in the management of essential bureau services involving all visiting tradespeople include air-con, fire prevention and CCTV systems, electricians and plumbers, and understanding how they interface with the buildings management
Administration: Support to the Bureau Manager in providing comprehensive administrative support to ensure the smooth running of bureau
Translation: Ability to translate Hebrew radio news broadcasts into English where needed
Logistics: Booking hotel and transport arrangements where needed
Data Management : Maintaining and updating various Office logs across Jerusalem Ramallah and Gaza offices. Knowledge of MS Office Applications especially Excel required
Communication & Stake holder Management : Interfacing with key staff in other locations to ensure bureau maintenance and safety standards are adhered to
Technical Support: Assisting with minor technical problems when the Bureau Engineer is unavailable in full coordination with the Bureau Engineer (training will be provided). Will require coordination with external suppliers
Systems and Processes: Responsible for coordinating team IT requests, user administration, systems access and record keeping. Working with the lead asset manager to ensure those who are joining, moving or leaving the department are equipped appropriately with the right IT
Procurement: Assistance with ensuring that the Bureau at all times employs the services of the most efficient and cost effective suppliers

#LI-AM3

Are you the right candidate?

Fluency in English & Hebrew required - Arabic advantageous

Ability to prioritise, to use initiative and to work effectively under pressure without close supervision

Able to communicate effectively with a range of people and at all levels of the BBC

Good planning and organising skills and the ability to prioritise effectively

Practical knowledge and skills in using a range of Microsoft programs, Excel a must

Ability to meet deadlines, often under pressure

Experience of producing timely and accurate information and reports

Able to work with attention to detail and accuracy

Experience of and ability to work flexibly and pragmatically in an operational environment

A lively interest in the broadcast news, digital news and wider media environment and appreciation of the particular demands it may place on financial and administrative work

Good working knowledge of Health and Safety procedures

Package description

Role: Bureau Assistant

Reference: 18311

Contract: Permanent/Continuing - Full time position - Sunday to Thursday

Band: A

Location: Jerusalem, Israel

Job board closing: Tuesday 12th November 2024

About the BBC

The BBC is committed to redeploying employees seeking suitable alternative employment within the BBC for different reasons and they will be given priority consideration ahead of other applicants. Priority consideration means for those employees seeking redeployment their application will be considered alongside anyone else at risk of redundancy, prior to any individuals being considered who are not at risk.

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Diversity matters at the BBC. We have a working environment where we value and respect every individual's unique contribution, enabling all of our employees to thrive and achieve their full potential.

We want to attract the broadest range of talented people to be part of the BBC – whether that’s to contribute to our programming or our wide range of non-production roles. The more diverse our workforce, the better able we are to respond to and reflect our audiences in all their diversity.

We are committed to equality of opportunity and welcome applications from individuals, regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We will consider flexible working requests for all roles, unless operational requirements prevent otherwise.

To find out more about Diversity and Inclusion at the BBC, please click here.

DISCLAIMER

This job description is a written statement of the essential characteristics of the job, with its principal accountabilities, incorporating a note of the skills, knowledge and experience required for a satisfactory level of performance. This is not intended to be a complete, detailed account of all aspects of the duties involved.