Administrative and Executive Assistant Manager

Or HaLev, a pioneering center for Jewish spirituality and meditation, seeks a detail-oriented and proactive Administrative and Executive Assistant Manager to support our financial systems and provide high-level administrative assistance to the Executive Director. This is a dynamic role that ensures the smooth operation of our internal processes and leadership functions across both Israel and the United States.

_*Key Responsibilities*_

* Finance & Administration
* Track and process organizational payments, expenses, and reimbursements
* Assist in managing salary payments and contractor invoices
* Oversee donation tracking, registration systems, and receipt management
* Collaborate with the bookkeeper to ensure accurate financial reporting
* Help maintain up-to-date grant budgets and reports.
* Work with systems like QuickBooks, Zoho, CRM, WePay, Cardcom
* Executive Support
* Assist the Executive Director with scheduling, correspondence, and prep for meetings and board presentations.
* Help prepare documents, presentations, and reports for board meetings and donors
* Serve as a liaison for vendors and partners (e.g., researching retreat centers, venues, and accommodations)
* Provide general logistical support for retreats, courses, and staff coordination
* Take initiative to improve systems and processes across departments
* Qualifications and Qualities
* Fluency in Hebrew and English – Required
* Strong organizational skills and attention to detail
* Experience in nonprofit or administrative roles
* Bookkeeping experience is an advantage
* Comfortable using digital tools, spreadsheets, and financial systems
* Clear communicator, with good judgment and discretion
* Flexible, proactive, and reliable in a remote environment

_*Employment Details*_

* Part-time: 20–25 hours/week
* Remote work, with preference for candidates based in Israel
* Flexible hours with timely responsiveness required
* Compensation commensurate with experience

Please send you cv to:
[email protected]

סוג המשרה: חלקית

Expected hours: 25 per week