Office & People Operations Manager

Job description

Were on the lookout for a talented, proactive, and emotionally intelligent Office & People Operations Manager to join our team. This is a unique opportunity for someone who thrives at the intersection of operations, people, and culture combining excellence in office management, HR coordination, and employee experience.
In this role, you'll manage the day-to-day operations of the office, provide executive support to senior leadership, and lead initiatives that shape our workplace culture. From recruitment coordination and onboarding to wellness programs and team events, youll be at the heart of our people operations, ensuring things run smoothly and that every team member feels seen, supported, and motivated.

Who are we?
For us, it's all about the people: Our team is the reason why we have grown and become a global leader in the AdTech industry since 2005. We encourage employee growth in-house and know how to grow talents.
As a technology-oriented company, we develop and maintain innovative proprietary tech products that enable us to offer our partners the most advanced solutions.
All of the above allow us to always be on the move and start new businesses & projects.

What does it mean for you?
It means that you have the opportunity to join a stable company with a startup spirit. If you are ambitious and enthusiastic by nature and looking for a place to grow with and create your own success - join us.

Responsibilities

In this role, you will:
Oversee the day-to-day operations of the office, ensuring a well-organized, professional, and welcoming work environment
Manage relationships with all vendors and service providers, including cleaning, maintenance, equipment repair, and landlord coordination
Handle all office-related procurement and expenses, including ordering supplies, groceries, coffee, and managing inventory
Ensure proper maintenance and functionality of all office equipment and shared spaces
Track and manage the office budget, expense reporting, and invoice approvals
Maintain organized systems for both digital and physical records, ensuring easy access and compliance
Plan and coordinate domestic and international travel arrangements, including itineraries and accommodations.
Coordinate and support HR processes across the employee lifecycle including job postings, resume screening, interview scheduling, onboarding, and offboarding
Take an active role in recruitment by conducting initial candidate interviews and managing the recruitment pipeline in close collaboration with external recruiters and hiring managers
Own the coordination of hiring processes, ensuring timely communication and alignment between candidates, HR, and leadership
Plan and lead employee engagement and welfare initiatives such as team events, wellness programs, appreciation days, and milestone celebrations
Act as a cultural ambassador, helping foster a warm, inclusive, and value-driven workplace environment
Be the first point of contact for employees' day-to-day needs and concerns offering support with empathy, discretion, and care
Support internal communication efforts and help shape company rituals, traditions, and HR-related content (e.g., onboarding materials, employee handbooks, announcements)

Requirements