Office Manager

About Carbyne:

Hi, we’re Carbyne. We’re on a mission to help emergency call centers save lives every day. As the leader in emergency collaboration technologies, we’re building a platform that brings game-changing capabilities to people in crisis, such as live video, instant chat, location tracking, and AI-based capabilities for faster handling of emergency calls. Our platform unifies the flow of life-saving information to emergency call centers, so they can handle emergencies faster than ever, and get to the right people, in the right place, at the right time. We currently provide services to over 400 million people in over eight countries around the world, and partner with Google, Cisco, Amazon, and Microsoft to deliver life-saving technologies.

Want to join our mission-driven team? Read on.

Carbyne Website

Recent Press

Techcrunch article: Carbyne raises $56M Series C

About the role:

We are looking for an Office Manager who will be the face and energy of Carbyne's Israeli office.

In this role you will act as the central point for all office-related matters, ensuring everything runs smoothly and efficiently. Additionally, you'll be responsible for planning and managing our welfare programs that enhance our culture and foster a positive work environment.

This is a part-time position with flexible working hours starting at 9 AM and requiring daily attendance at the office.

The position reports to Carbyne’s VP of HR in Israel.

Our office is located in Tel Aviv, 5 minutes walk from the train station.

Key Responsibilities:

Office Management

Responsible for the office's "look & feel", ensuring a pleasant, clean, and productive work environment.
Collaborate with departments to assess employee needs and consistently enhance the overall work experience.
Maintain ongoing office operations and procedures such as equipment, supplies, equipment, food orders, and facilities.
Manage the office and welfare budget, ensuring expenses are tracked and kept within budgetary limits
Maintain regular communication with the finance department regarding invoices, billings, and the site's ongoing expenses.
Cooperate with the IT department on IT-related issues, such as supply management, employee needs, and equipment purchases.

Employee Experience and HR Ops:

Responsibility for Employee Experience and Welfare operations for our Israeli office and Off-Shore employees, that promote a positive workplace culture: Plan and implement an annual welfare plan and bring your unique ideas to the table. Plan and produce Happy Hours, company/ holiday events, etc
Serve as a point of contact for employees, providing support and guidance as needed
Manage onboarding/offboarding process, new employees orientation, and supporting the recruitment processes when necessary: Scheduling interviews, welcoming candidates, etc
Assist with additional projects when required
Human resources administration

Requirements

Proven experience in Office management and Employee experience
Self-motivated with great interpersonal skills, passion for excellent service, ability to multitask, and time management skills
Strong organizational and planning skills in a fast-paced environment
Tech-savvy with proficiency in working with Google tools, and office programs (Word, Excel, PowerPoint)
Fluent written and verbal English skills - Must