Facilities Operations Specialist

We are looking for an experienced, highly accountable Site Facilities Operations Specialist to take end-to-end responsibility for the day-to-day operations of our large, complex, and fast-paced Tel Aviv office.

This is a hands-on, site-based role requiring strong technical facilities knowledge, excellent judgment, structured execution, and the ability to independently manage multiple priorities. It is not a coordination-only position. The person in this role is expected to take full ownership, anticipate operational risks, make sound decisions under pressure, hold vendors accountable, and remain responsible until every issue is fully resolved.

The successful candidate will bring operational discipline, urgency, persistence, and strong business judgment, while maintaining high standards of safety, reliability, service, and employee experience.

Responsibilities

Take full end-to-end ownership of the sites day-to-day facilities operations, including maintenance, cleaning, catering, security, access control, deliveries, utilities, and workplace services, ensuring operational reliability and business continuity.
Lead the resolution of operational incidents and complex technical facilities issues, from initial assessment and prioritization through stabilization, vendor escalation, stakeholder communication, root-cause analysis, and verified closure.
Manage and hold accountable building management and external service providers, including contracts, SLAs, schedules, service quality, costs, and corrective actions, challenging recommendations and performance when required.
Establish and maintain a disciplined preventive operating model, including maintenance plans, inspections, checklists, issue tracking, inventory control, Health & Safety, compliance, and operational risk management.
Lead small-to-medium facilities projects from concept through completion, including scope, budget, vendor selection, scheduling, execution, stakeholder management, handover, and closeout, while supporting larger strategic workplace projects.
Partner effectively with internal stakeholders and translate company priorities into execution, while managing budgets, invoices, reporting, risk escalation, process improvements, and multiple concurrent operational priorities.