Business Operations & Executive Coordinator

We are looking for a high-energy, execution-oriented Business Operations & Executive Coordinator to join our team. You will be the backbone of our daily operations, bridging the gap between high-level strategy and hands-on execution. We are looking for a "Force Multiplier", someone with exceptional communication skills, deep personal accountability, and the ability to thrive in a high-stakes, fast-paced environment. You will work directly with the Founders and Leadership Team to build the operational foundations of a growing defense-tech startup!
Why Join us?:
This is a unique opportunity to be at the heart of a defense-tech startup during its most exciting growth phase. You will have a direct impact on the company's culture and operational DNA!
Responsibilities:
1. Business Operations & Infrastructure Policy Development: Establish and enforce company policies regarding procurement, working hours, and expense reimbursements. Vendor Management: Source, vet, and manage relationships with external vendors and service providers. Office Management: Ensure a high-standard office environment, including purchasing supplies, IT equipment, and managing insurance policies. Security & Compliance: Manage security permission tracking and software licenses for the engineering team. 2. People & Culture (HR Ops) Employee Lifecycle: Own the end-to-end onboarding process for new hires. Culture & Welfare: Design and execute the annual welfare plan, including "Happy Hours," company swag, and holiday gifts. Talent Acquisition Support: Coordinate interview schedules, manage reference checks, and maintain active communication with candidates. 3. Finance & Legal Admin Investor Relations Support: Maintain the data Room, track investment signatures, and monitor wire transfers. Legal Interface: Coordinate with legal counsel, manage employment contracts, and handle equity/option (IBI) administration. Banking & Grants: Manage bank documentation (including US account setup) and handle reporting/compliance for the Israel Innovation Authority (IIA). Bookkeeping Interface: Manage invoice approvals, expense reports, and interface with accounting/payroll tools. 4. Leadership Support (PA) Strategic Calendar Management: Optimize the Founders' schedules to align with fundraising, business development, and operational goals. Travel Coordination: End-to-end administration of international travel and logistics for the Leadership Team. Special Projects: Assist in business development processes and the implementation of internal automations and workflow tools.