Executive Assistant

we are an AI-first tech company in the automotive space with hubs across the US and Israel. Our mission is to constantly disrupt the industry by creating new, groundbreaking technologies to help dealers build stronger, more resilient businesses. Our work happens in the fast lane as we work to bring AI and data -driven solutions to a quickly evolving industry. Our team at our company is made up of curious and creative individuals who are always looking to achieve the impossible. We are bold, collaborative, and goal driven, and, at our core, we believe every voice has value and can impact our bottom line. We're looking for an experienced Executive Assistant to serve as a trusted partner and right hand to our senior leadership team. In this role, you'll provide high-level strategic, administrative, and operational support - owning complex calendar management, travel planning, and playing a key role in driving projects, initiatives, and company-wide events. We're looking for someone with strong business acumen who sees three steps ahead, treats every task like a business problem to solve, and uses AI as a daily lever to move faster and smarter. This role is based out of our Jerusalem office in Talpiyot and reports to the CEO.
What you will be responsible for:

* Complex Calendar Management: Take full ownership of high-volume executive calendars, strategically prioritizing meetings, resolving scheduling conflicts, and managing all logistical aspects across global time zones.
* End-to-End Travel Planning: Plan and execute comprehensive travel itineraries - international flights, accommodations, ground transportation, agendas, and expense reports, anticipating every detail before it becomes a problem.
* Internal & External Point of Contact: Serve as the trusted interface between our executives and internal teams, customers, and external partners - composing confidential correspondence and ensuring smooth day-to-day communication flow.
* Events, Off-Sites & Special Projects: Organize executive off-sites and leadership meetings from concept to execution, and take ownership of cross-functional projects relevant to the work of the leadership team.
The top candidate will also have:

* Experience supporting executives through major company milestones (M&A, fundraising, board transitions).
* Experience working with U.S.-based stakeholders and across U.S./Israel time zones.
* Familiarity with travel management and expense platforms such as Mesh Payments.
* Prior exposure to project management, operations, or Chief of Staff-style work.
* Experience building AI workflows or automations (Claude Projects, custom GPTs, n8n, Zapier, etc.).

Why you should join us:

* An awesome global team of forward-thinking, innovative go-getters.
* A front-row seat to the strategic decisions shaping the company at a transformative moment.
* Learning and growth opportunities within a fast-paced tech startup environment.
* Clear career advancement path for strong performers. As a part of our team, your success in this role is crucial to our company's growth. We are committed to supporting you.