Executive Assistant

We are seeking a highly motivated and organized individual to provide executive-level support to our CEO and other executives in Israel. The Executive Assistant will play a critical role in managing the day-to-day operations of the CEOs office, act as a first point of contact for the CEO, ensure the smooth running of the business, and maintain the highest level of confidentiality at all times. The successful candidate will be a self-starter who can multitask, prioritize and deliver high-quality work in a fast-paced environment.
Location: Ramat Gan (Hybrid)
Key Responsibilities
Administrative support:
Manage the CEO's calendar, schedule appointments, coordinate logistics, ensure we are prepared for all meetings, calls, and events, and follow up on action items.
Manage travel arrangements, including flights, hotels, and ground transportation, for the CEO and other members of the executive team as needed.
Work collaboratively with other members of the executive team and provide administrative and calendar support to other functions as needed.
Arrange office meals, deliveries, packages, gifts, and other ad-hoc errands for the CEO.
Maintain daily expenses of the CEO and other executives, and prepare monthly or quarterly reports.
Project and event management:
Support the CEO in the logistics and execution of certain CEO initiatives such as conference prep, symposium planning, offsites and other similar events.
Prepare facilities for scheduled events and arrange food and refreshments, if required.
Proactively track and manage post-meeting action items and commitments into structured follow-ups and workflows.
Coordinate specific projects, managing timelines, cross-functional resources, and necessary documentation to ensure project operational continuity.