Supply Chain Coordinator

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

Business Requirements

Understand the department's business requirements and apply in the day to day work.

Planning

Advise and seek approval of internal customers of modifications from original requests.
Facilitates across all parties the timely resolution of issues that could impact meeting the needs of the requestor and communities.
Identify alternative supply sources for materials / services not under contract
Work with Logistics to ensure safe delivery and receipt of ordered materials
Resolve conflicts with deliveries and suppliers

Strategic Sourcing

Execute the Market Assessment and Supplier Pre-Qualification process as per the set guidelines based on the set guidelines for the assigned categories.
Manage the RFQ/RFP Process including baselines & price survey methodologies as per the approved framework for the assigned categories.
Lead negotiations for the assigned Categories.
Supervise the Sourcing events Filed Offices and Assistance work relating to sourcing.
Preparation of Procurement Committee submi
ssion documents to ensure their comprehensiveness to allow an informed decision making process.
Facilitate Purchasing Committee meetings and ensure that proper documentation is maintained.

Supplier Contract and Relationship Management

Accurately complete the master data management form (or contract/supplier register)
Monitor and complete contract close-out, renewal or retender, as appropriate for the assigned commodities.
Ensure that contractual conditions and performance indicators are understood by the suppliers.
Identify & resolve or escalate contract-related issues both internally and externally.
5Analyze supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement.

Procurement Execution

Receive incoming Purchase Requisitions (Pending Buyer Action), verify specifications are clear, conduct sourcing event if required items are not already on contract, update the PR with actual supplier record and release PR for approval.
Follow Procurement Polices and guidelines in Supplier Award decisions under the applicable threshold.
Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers.
Consolidates all required documentation for presentation to Finance for timely supplier payment for materials and services delivered.

Data Management, Analysis and Reporting

Collect and analyze organization-wide data to support decision-making
Provide support in the design of the business metrics to monitor SCM performance and alerting management when the performance trigger is violated.
Conduct spend analysis to support strategic sourcing activities, and Supplier Relationship Management.
Prepare summary report of supplier bid responses for Procurement Committee award decision meetings.
Track and analyze procurement performance and savings against established target levels.

Process, Procedure and Policy

Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines.
Advice management regarding any challenge / risks / impractical guidelines.
Collect customer feedback relating to the policies, processes and guidelines, and report to NO Management for improvements or change.
Review with Partners / Sub-Grantees, their SCM Policies, procedures and etc. to identify any gaps, document them under assessment reports, and capture under capacity building plans.

Systems Development and Implementation

Collect and collate useful data which can be used to improve the general systems established and communicate this information to immediate Supervisor.

Control and Compliance

Conduct supplier pre-qualification for all new-suppliers and maintain records.
Participate in development of risk identification & assessment tools, registers and other tools and assessing SCM and contractual risks for procurements of goods, works or services.
Maintain proper filing and record keeping as per the guidelines set by the management.
Coordinate with Requesters to close out open POs in a timely manner.
Implementation of agreed audit recommendations in the procurement process as per the guidance given by the HoD.
Participate in process to Review Partners / Sub-Grantees, internal control system in the procurement process to identify any gaps, document them under assessment reports, and capture under capacity building plans.
Periodically monitor the progress on implementation of recommendations and update the management of all parties.

Training and Capacity Building

Coordinate, participate in, and/or train staff from Supply Chain Staff and other WVI Departments on WVI Procurement Policies, Processes, and Systems.
Conduct Partners' / Sub-Grantees' capacity assessment and capacity building plans as per set framework / guidelines.
Train the Partners / Sub-Grantees based on the approved capacity-building plan, monitor progress. Coordinate with internal stakeholders in monitoring the progress and submit progress reports to the management.

Qualifications for this Role:

University degree in Business Administration, Procurement or similar degree, or equivalent experience (intermediate CIPS)
At least 4 years' experience in Procurement or Supply Chain
Good oral and written communication skills in English.
Good understanding of procurement management.
Good communication skills with suppliers and internal customers
Experience in contract management and negotiations.
Solid knowledge in Microsoft Office and other applications
High organizational skills , problem solving and time management skills.
Ability to multitask and work well within a team environment.
Valid driving license.
Integrity and identification with World Vision's core values.

Core competencies
Achieving quality results & service.
Practising accountability & integrity.
Communicating information effectively.
Thinking clearly, deeply & broadly.

World Vision is committed to the protection of children and vulnerable adults and does not employ staff whose background is not suitable for working with children or vulnerable adults

Applicant Types Accepted:

Local Applicants Only