Documentation Assistant

Purpose of the Job:

Implement and maintain documentation process within the project organization.
Monitor project documentation
Execute documentation life cycle
Support the system/subsystems project core teams at day-to-day documentation work

Organization:

Reports to:

Documentation Controller

Network & Links

Internal:

Project Teams
Engineering Teams
Quality Assurance Teams

External:

Suppliers
Customers (if applicable)
External Auditors

Key Responsibilities:

Apply the rules defined in the Documentation Management Plan (DMP)
Control documentation compliance to the required template, reference, version
Control contractual documentation according to customer requirements
Assign references to the documentation produced and control of the electronic files identification and customer identification
Record in the EDMS all technical and management documentation from external entities
Verify internal validation of project documents ahead of submission to Customer
Prepare and record documents submission to Customer/Partners,
Manage internal distribution according to relevant delivery lists
Provide documentation reporting and indicators according to Documentation Manager’s instructions
Work according to the project’s timeline
Follow Customer and stakeholder’s documentation status,
Maintain organization by applying internal instructions to all stages of the work
Take part in improvements of the Document Control activities

Performance Measurements:

Documentation Management KPIs (Quality, Delivery of in contractual documentation in due time etc’)
Adherence to process, measured by process inspections an audits

MAIN REQUIRED COMPETENCES

Educational Requirements

Mandatory:

Bachelor’s Degree

Experience

Mandatory:

Minimum of 1 year experience in documentation control or quality assurance
Minimum of 3 year experience in documentation control or quality assurance if no bachelor’s degree

Residence in the Northern Region is required

Desirable:

Knowledgeable of railway or infrastructure or building domains
Knowledge of Project Wise/ Aconex, or other EDMS tools
Engineering environment awareness
Data analytics (Power BI)
Experience in projects environment and processes

Competencies & Skills

Fluent in English and Hebrew
Excellent knowledge of Microsoft Word
Good Knowledge of other Microsoft Office software
Structured way of working, process oriented
Details oriented approach
Ability to work under pressure
Self-learning abilities & desire to expand knowledge and skills
Team player with a positive and helping attitude
Ability to work in multinational team

Job Segment: Quality Assurance, Document Control, Technology, Administrative