Administrative Assistant

you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. Youll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life
As a Administrative Assistant, you will be the first point of contact for visitors, clients, and staff, offering a welcoming and professional environment. You will play an essential role in ensuring smooth day-to-day operations and effective communication within the office. Strong organizational and interpersonal skills are important for this position.

This position requires presence at the office of 5 days a week from 08:00 to 17:00. Seating in the reception area
Responsibilities may include the following and other duties may be assigned:

Welcome clients and visitors, ensuring a seamless experience while liaising with internal teams to coordinate timely interactions and office entrance safety.
Handle incoming calls with professionalism, accurately taking messages, and overseeing the sorting and efficient distribution of mail to relevant departments.
Provide high-level administrative support, as well as expertly managing executive schedules to optimize workflow and productivity.
Oversee key office operations, including file management, and coordinate high-level meetings, conferences, and events to ensure smooth execution.
Drive content creation and digital engagement on the companys social media platforms, contributing to the companys online presence and brand positioning.
Manage comprehensive travel logistics, including itinerary planning, and ensure the timely submission of accurate expense reports.
Provide executive assistance to the Country Director office, supporting day-to-day administrative operations and complex scheduling.
Actively participate in the crisis management team, helping to develop and execute responses to critical situations, ensuring organizational safety.