Office Admin

we are seeking a dynamic and resourceful Office Administrator to manage and streamline our office operations, ensuring a highly productive and well-organized environment. This role is key in maintaining vital administrative functions and offering exceptional support to our team.
The ideal candidate will be a multitasker and the go-to person for fostering a seamless office experience, helping everyone perform at their best.
Key Responsibilities
Office Operations & Daily Support
Manage daily office functions, providing proactive support to team members across departments.
Ensure the office is organized and presentable, oversee supplies and inventory, and coordinate with external vendors for optimal efficiency.
Manage and coordinate daily schedules for the CEO & other management members according to business needs (internal & external meetings)
Finance & Records Management
Keep meticulous records of office expenses, budget allocations, and financial transactions.
Assist in preparing reports, creating purchase orders (POs), processing invoices, and managing the office budget.
Act as the focal point for the travels on a business trip - book flights& hotels, register to conferences etc etc
Cooperation with financial focal points in regards to payments and insurance.
HR Support
Facilitate a smooth onboarding experience for new hires, including orientations and setup, and oversee employee offboarding.
Administer the time and attendance system.
Help plan and execute office events, and team gatherings, enhancing office culture and team morale.
Help w/ special projects as may come from time to time.